Purchaser II-IV

Texas School for the Blind & Visually Impaired

POSITION:  Purchaser II-IV
DEPARTMENT:  Purchasing
POSTING #: 20-065
TWC JOB ORDER:  14145391
MONTHLY SALARY:  Salary will commensurate with experience
SHIFT: Monday-Friday 8:00 -5:00
OPENING DATE:
CLOSING DATE:  Until Filled
CLASSIFICATION / GROUP #:  1931 – 1933 / B14 – B18
Veterans: Compare this position to military occupations (MOS) at the Texas State Auditor’s Office by pasting this link into your browser.
http://www.hr.sao.state.tx.us/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf

ESSENTIAL JOB FUNCTIONS

  • Requisitions and orders merchandise, supplies, and equipment using guidelines, rules, policies, and laws
  • Determines appropriate Centralized Masters Bidders List vendors to solicit or select state term contract vendors
  • Initiates, approves, and processes emergency purchases
  • Tracks the status of requisitions and prepares, reviews, and tracks purchase orders through to close out. Including processing receipts of purchases
  • Responsible for planning and preparing solicitation documentation and working with end users to ensure specifications are accurately identified and that all purchasing, technical, and state and federal compliance requirements are included
  • Prepares and reviews bids and orders to verify accuracy, terminology, and specifications and distributes bid invitations to vendors
  • Reviews and tabulates bids and orders to determine lowest and best bids or bids that provide best value
  • Audits invoices and checks for accuracy, receipt of material, and compliance with purchase orders
  • Processes competitive procurements
  • Maintains and reviews various purchasing and procurement reports and records and maintains files
  • Assists with determining operational minimum and maximum inventory levels
  • Assists with negotiating settlement complaints and resolving disputes
  • Assists in monitoring legal and regulatory requirements pertaining to purchasing and procurement
  • Prepares all procurement documents necessary to manage contracts, maintain maintenance and service agreements, and ensure vendor compliance
  • Ensures the agency Historically Underutilized Business (HUB) goals are met and attends economic opportunity forums as needed
  • Communicates with requesters, accounting, and vendors to ensure timely delivery of goods and services
  • Confers with management and advises them of the status and progress of procurements
  • Works cohesively with other Departments internal to the Business Office, campus wide, external customers, contractors, vendors and other State Agencies
  • May train others
  • Attends work regularly in accordance with TSBVI leave policy
  • Complies with all agency policies and procedures
  • Performs other duties as assigned

MINIMUM QUALIFICATIONS

  • Graduation from an accredited four-year college or university with major coursework in business, public administration, or related field is generally preferred. Experience and education may be substituted for one another
  • Minimum of three (3) years of experience in purchasing/contracting
  • Experience using Microsoft Office applications to include Word and Excel Skills test will be administered at interview

PREFERRED QUALIFICATIONS

  • Texas Contract Developer Certification (CTCD) or equivalent (CTPM) or able to achieve within six (6) months of hire date. Continued employment beyond 6 months is contingent on obtaining this certification.
  • Experience with Centralized Accounting and Payroll/Personnel System (CAPPS)
  • Experience with State Issued Payment Card management

Posted: July 30, 2020