Texas Historical Commission
Perform moderately complex accounting and financial analysis work. Work involves providing technical assistance in the examination, review, and analysis of accounting records, preparing and/or overseeing the preparation of financial analyses and reports; establishing, maintaining, and/or overseeing accounting systems, procedures, and controls; and preparing and/or overseeing the preparation of agency reports. Work under general supervision with limited latitude for the use of initiative and independent judgment
- Perform such functions as Accounts Payable and Accounts Receivable.
- May generate ETVs (Expenditure Transfer Vouchers) and request PO (Purchase Order) changes related to voucher coding and payments/revisions.
- Prepare purchase vouchers for invoices received and monthly bills.
- Review and prepare vouchers/invoices for entry, error correction or approval.
- Review and determine appropriate account information to code accounting documents, including but not limited to vouchers, invoices, travel vouchers, and other financial documents.
- Work with vendors on billing inquiries and resolve billing problems.
- Work with program areas and historic sites to get necessary approvals or receivers for purchases.
- Train staff to ensure appropriate use of funds, coding and state guidelines are being followed.
- Serve as a resource to department staff and provides technical assistance on accounting matters related to voucher processing and tracking.
- Keep staff informed of process or policy changes and ensures everyone understands and complies.
- Use a variety of software applications including CAPPS, USAS, Excel, and Word.
- Respond or coordinate response for staff services division open records requests.
- Develop, coordinate, and maintain record keeping and filing systems and serves as the Records Liaison for the Division.
- Assist division staff with standard administrative duties.
- Adhere to established work schedule with regular attendance.
- Follow all THC safety guidelines/procedures and ethics requirements.
- Perform other duties as assigned.
QUALIFICATIONS/REQUIREMENTS: (The application must specifically state how each of the following qualifications are met):
- Graduation from an accredited four-year college or university (one year of work experience related to the essential duties may substitute for one year of college);
- Minimum two years’ work experience in accounts payable, accounts received or revenue collection;
- Work experience performing data entry, data processing and bookkeeping;
- Valid Texas driver’s license, acceptable driving record and ability to drive a state vehicle; and
- May travel up to 10% of the work period.
- Graduation from an accredited four-year college or university with a degree in accounting, business or closely related field;
- Work experience using Centralized Accounting and Payroll/Personnel System (CAPPS), Uniform Statewide Accounting System (USAS); or other accounting software.
REGISTRATION, CERTIFICATION, OR LICENSURE:
Must have or obtain a valid Driver’s License and Defensive Driving Course to be able to operate state vehicles.
ENVIRONMENT/PHYSICAL CONDITIONS: Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking; standing; pulling and pushing; kneeling, stooping, and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds. Must be able work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed.
To apply for this position, please visit https://capps.taleo.net/careersection/808/jobsearch.ftl?lang=en.
For a full job description, please visit https://www.thc.texas.gov/job-opportunities.Download Job Posting
Posted: June 09, 2021