Contract Manager (Contract Specialist V)

Texas Historical Commission

JOB OBJECTIVE:  Perform advanced (senior-level) contract management work in the Procurement and Contracting Services (PCS) section of the Staff Services Division. Work with project managers in agency programs to plan procurements, develop and execute contracts for the procurement of goods, services, and grants. Work within PCS section to ensure solicitations follow state and federal procurement rules and statutes. Work involves developing and evaluating a broad range of contracts. Work under minimal supervision, with considerable latitude for the use of initiative and independent judgment.


  1.  Oversee the development of and/or develop solicitations, contracts, and amendments by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specifications.
  2. Oversee the development of and/or develops bid evaluation instruments and the modification of solicitation, contract boilerplate, and other contract-related documents.
  3. Oversee the coordination and facilitation of procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scorings.
  4. Coordinate the risk assessment process for contract monitoring and planning.
  5. Review formal solicitations to ensure compliance with legal requirements and procurement statues.
  6. Review and/or conduct needs assessments to determine accurate requirements in formal solicitations.
  7. Monitor contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies, and recommends cancellation of contracts when deviations occur.
  8. Monitor legal and regulatory requirements pertaining to contracting to ensure correct and fair completion of agency procurements and compliance with state purchasing laws.
  9. Negotiate contracts, contract renewals, and amendments.
  10. Oversee and/or coordinates the vendor performance reporting.
  11. Identify Contract training needs and conduct training for both internal and external staff.
  12. Provide guidance regarding contract administration, policies, and procedures.
  13. Resolve audit exceptions by defining causes of errors and recommending appropriate dispositions.
  14. Resolve problems and complaints with purchase orders, contracts, and vendors; and submit vendor performance reports and assist in resolution of vendor performance issues.
  15. Assist with developing contract administration policies and procedures.
  16. Update website with current information regarding procurement and contracting information.
  17. May assist with Purchasing.
  18. Adhere to established work schedule with regular attendance.
  19. Follow all THC safety guidelines/procedures and ethics requirements.


  1. Perform other duties as assigned.

 QUALIFICATIONS/REQUIREMENTS (The application must specifically state how each of the following qualifications are met):

  • Graduation from an accredited four-year college or university with a degree in Accounting, Business, Public Administration, Computer Science, Computer Information Systems, Management Information Systems or closely related field;
  • Minimum five years of direct Texas state agency contracting experience;
  • Experience working with Texas state government processes, policies and procedures;
  • Certified Texas Contract Manager (CTCM) is required;
  • Valid driver’s license, acceptable driving record and ability to drive a state vehicle; and
  • Required to travel up to 10% of the work period.


  • Master’s degree in Accounting, Business, Public Administration, Computer Science, Computer Information Systems, Management Information Systems or closely related field;
  • Experience working with Procurement and Contracts module in CAPPS;
  • Experience updating agency Contract Management guide;
  • Experience with Uniform Grant Management Standards (UGMS);
  • Experience with building and renovation construction contracts.

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Posted: March 09, 2018