The Texas Water Development Board
Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the fields of 46 – Public Affairs Officer, 641X – LDO-Administration, 20 – Management-General, 86MO – Operations Management or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply.
Additional Military Crosswalk information can be accessed at http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf
Job Description Summary
Performs complex (journey-level) work administering the daily operations and activities of the Texas Water Development Board’s Program Administration Department. Work involves establishing goals and objectives; developing guidelines, procedures, policies, rules, and regulations; developing schedules, priorities, and standards for achieving established goals; coordinating and evaluating the Program Administration Department; developing and evaluating budget requests; and monitoring budget expenditures. Plans, assigns, and supervises the work of others. May train others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the Director of Program Administration and Reporting.
Essential Job Functions
- Provides effective leadership and management of the Program Administration Department (PAD).
- Manages all project activities within the PAD, providing technical direction and guidance.
- Monitors and reports PAD work activities.
- Serves as the Water Supply & Infrastructure (WSI), Program Administration & Reporting (PAR), and PAD technical expert and provides guidance and consultative services on compliance with all federal and state laws and regulations related to the Agency’s financial assistance programs.
- Oversees the preparation of management and productivity reports and studies, special projects, program analyses, research studies, and program administration functions.
- Plans, implements, coordinates, monitors, and evaluates policies and procedures; and monitors compliance with policies and procedures.
- Represents the WSI, PAR, and/or PAD at meetings, hearings, trials, conferences, and seminars or on boards, panels, and committees.
- Manages the allocation of funds to projects and ensures all funding allocations are consistent with law, regulations and authorized levels.
- Maintains operating procedures for all positions and activities. Ensures all processes and procedures are documented in accordance with Division guidelines. Reviews and updates as necessary.
- Recommends PAD hiring, separations, disciplinary actions and employee performance rewards.
- Assigns job duties, conducts performance evaluations, clarifies roles and responsibilities, and monitors and measures performance against goals.
- Evaluates PAD performance and recommends and leads improvements.
- Supports PAD administrative requirements related to organization, budget and personnel.
- Ensures the provision of quality customer service from the PAD to both internal and external stakeholders.
- Manages the performance of direct reports, to include, timely completion of performance appraisals, and follow-through on disciplinary actions as needed.
- Maintains confidential and sensitive information.
- Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency’s records retention procedures and schedule.
- Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
- May be required to operate a state or personal vehicle for business purposes.
- Performs other duties as assigned.
- Graduation from an accredited four-year college or university with major course work in business, management, public administration, or related field.
- Five years of progressive work experience in developing and/or monitoring financial assistance programs.
- Previous experience in the management of a multi-disciplined team.
- Previous experience and proficient skills utilizing Microsoft Office Suite (Access, Excel, Word, Outlook, etc.)
- Relevant education and experience may be substituted on a year-for-year basis.
- Five years of progressively responsible professional work experience managing projects and staff.
- Experience in contract administration, grant administration or loan processing.
- Experience with State Revolving Fund programs and TWDB’s state financing program.
Knowledge, Skills, and Abilities (KSAs)
- Knowledge of local, state, and federal laws and regulations relevant to Program Administration; and of the principles and practices of public administration and management.
- Possesses necessary skills and comprehensive knowledge to perform the job.
- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Knowledge of state and federal funding programs.
- Skills in using Microsoft Office programs such as Word, Excel, and Access.
- Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
- Skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
- Skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
- Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
- Ability to make mature, objective decisions and identify areas of potential problems.
- Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
- Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
- Ability to perform assigned duties and improve work habits and/or output.
- Ability to complete assigned work, on time, neatly and in order with infrequent errors in a timely manner and persists until task is completed.
- Ability to interpret policies, procedures, and regulations.
- Ability to provide prompt, courteous and accurate assistance and clear and concise communication to agency staff, as well as to employees of other political entities and the public both verbally and in writing.
- Ability to work with others in a team environment and cooperate with supervisors, co-workers, and others.
- Ability to manage multiple tasks and schedule work in order to maintain regular progress on assignments and meet deadlines.
- Ability to stand/sit/move with no physical limitations or aids to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
- Ability and willingness to travel 15% of the time, primarily within the State of Texas.
- Ability to operate a vehicle (state or personal) for state business and maintain a driver’s license and driving record that complies with state and agency requirements.
- Ability to work days that may exceed 8 hours, including early mornings, nights, and weekends.
- Ability to train others.
- Ability to assign and/or supervise the work of others.
- Ability to analyze and interpret programmatic and financial data.
- Ability to establish and maintain quality control procedures.
- Ability to work effectively in a dependable organized and productive manner in order to plan and arrange workload, manage multiple tasks and schedule work in order to maintain regular progress on assignments and to meet scheduled deadlines.
- Ability to complete tasks and projects in a timely manner and persists until tasks are completed.
- Copy of required academic transcripts and/or licensures and driving record must be submitted at the time of hire. Failure to provide required documentation will result in no further consideration for employment.
- Important Notice: Otherwise qualified candidates who are ultimately considered for potential employment with the Texas Water Development Board may be the subject of a request for any criminal history record information maintained by the Texas Department of Public Safety (DPS). Evidence of a criminal conviction or other relevant information obtained from the DPS shall not automatically disqualify an individual from employment with the Texas Water Development Board.
Posted: March 13, 2018