Executive Assistant I-II

Texas Workforce Commission

The mission of the Texas Workforce Commission (TWC) is to promote and support a workforce system that creates value and offers employers, individuals and communities the opportunity to achieve and sustain economic prosperity.  To support our mission, we are seeking to fill an Executive Assistant III position in the Workforce Programs Department which is located in at 1117 Trinity St, Texas.

The Executive Assistant I-II performs complex (journey-level) to advanced (senior-level) professional assistance work for an executive.  Work involves overseeing high-level administrative operations of an agency or division.  May plan, assign, and/or supervise the work of others.  Works under general to limited supervision, with moderate to considerable latitude for the use of initiative and independent judgment.

Ideal candidate should possess the ability to work in a fast-paced environment, multi-task, attention to detail and accuracy are essential duties of the job. Demonstrates initiative and independent judgment, with critical analysis.

GENERAL DUTIES: – Performs complex to advanced professional assistance work for an executive. – Provides highly responsible administrative and technical assistance to the Deputy Director of Board Administered Programs and the Deputy Director of State Operated Programs. – Responds to complex inquiries regarding program or administrative regulations, policies and procedures. – Compiles, prepares, verifies, processes and maintains confidential agency documents, complex correspondence, reports and forms. – Assists in compiling and analyzing data and reports. – Reviews the Director’s e-mail, receives calls for the Director, and takes appropriate action on the Director’s behalf. – Advises and assists the Director on high-level administrative matters and operations. – Assists in interpreting or interprets policies and procedures and makes administrative recommendations and decisions. – Coordinates the Director’s schedule to include calendar appointments, conferences, travel activities, meetings, and conference calls. – Organizes and maintains administrative filing system.  – Develops and maintains tracking process for departmental assignments, special projects, assigned action plans, and legislative inquiries. – Monitors the progress of assignments and ensures that deadlines are met. – Coordinates work between department units and managers. – Reviews and edits branch correspondence and documents.  – Assists in performing support staff functions including human resources management, purchasing, time distribution reporting, and budget preparation. – Works under general to limited supervision with considerable latitude for the use of initiative and independent judgment. – Performs other duties as assigned.

PREFERRED QUALIFICATIONS: – Excellent interpersonal communication, writing, editing, organizational, planning, and problem-solving skills highly preferred. – Proficient in using personal computer and software applications such as Microsoft Word, Excel, and Outlook. NOTE: Skills demonstration exercises will be administered at time of interview.

MINIMUM QUALIFICATIONS: EA I: Graduation from an accredited high school or successful completion of GED certification, plus five years of full-time experience in a responsible position which provided thorough knowledge of agency programs and services; business management practices, clerical administration and procedures; or experience in organizing and coordinating support services or program operations which included analyzing work problems and interpreting complex policies and procedures. EA II: Graduation from an accredited high school or successful completion of GED certification, plus six years of full-time experience in a responsible position which provided thorough knowledge of agency programs and services; business management practices, clerical administration and procedures; or experience in organizing and coordinating support services or program operations which included analyzing work problems and interpreting complex policies and procedures. Both: One year of the required experience must have been in an administrative, managerial, supervisory, or responsible technical capacity. Fifteen semester hours of accredited college work may be substituted for each six months of the required experience with a maximum substitution of four years. A graduate degree in public administration, business administration, or human resources administration may substitute for all required experience.

Working hours for this position are Monday-Friday 8:00 A.M. to 5:00 P.M.

The salary range for this position is $3,974.00 – $4,600.00 per month, depending on qualifications. TWC not only offers a competitive salary but the State of Texas benefits package includes health insurance, a retirement plan, and a variety of leave types.  Learn about TWC jobs and benefits at www.texasworkforce.org/twcjobs.

VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com  to translate your military work experience and training courses into civilian job terms, qualifications and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor’s Office by pasting this link into your browser: http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and submit only ONE of following ways: apply online at www.workintexas.com by choosing the option: “I’m interested in this job” and clicking save (Preferred Method); or fax a completed State of Texas Application to 512-463-2832; or mail a completed application to Texas Workforce Commission, Human Resources Department, Room 230, 101 East 15th Street, Austin, Texas 78778-0001.

Posted: March 28, 2018