Purchaser V

Texas General Land Office

The Texas General Land Office primarily serves the schoolchildren, veterans, and the environment of Texas. The agency does so by preserving our history, maximizing state revenue through innovative administration, and through the prudent stewardship of state lands and natural resources. This position is with our Financial Services program area.

Performs advanced (senior-level) purchasing and procurement work. Work involves planning, organizing, coordinating, and preparing specifications for purchasing commodities and services; preparing procurement documents; and overseeing the maintenance of detailed records of items purchased, received, prepared, and issued. May assign and/or supervise the work of others. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment.

Veterans, Reservist or Guardsman with an MOS or additional duties that fall in the fields of
Army -51C Contract and Industrial Management; Navy – 310X
SC – Supply Corps Officer; Coast Guard – 020Finance and Supply (Warrant);
Marines -3000Basic Supply Administration and Operations Marine; Air Force – 2S0X1Materiel Management or other related fields pertaining to the minimum experience requirement may meet the minimum qualifications for this position.

Additional Military Crosswalk information can be accessed at http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_PropertyManagementandProcurement.pdf

In order to receive Veterans’ preference, a copy of Form DD#214 is required at time of interview.

Essential Job Elements:

versees processing of various types of requisitions for delegated purchases of routine goods and services, including, but not limited to: apparel, office supplies, utilities, temporary services, promotional items, office equipment repairs, etc. by coordinating, reviewing and distributing bid invitations to vendors. Issues BuySpeed Purchase orders, including all required documentation, e.g., document type, purchase category code, SAM.gov and other vendor checks, best value statement, proprietary or emergency justification letters (if applicable), etc. Issues Notices of Award to selected vendors.

Processes Open Market requisitions through the Statewide Procurement Division (SPD), including reviewing and writing detailed specifications and proprietary justification letters (if applicable).  Works closely with SPD and GLO staff throughout the procurement cycle.  Maintains knowledge of commodities and services on set-aside contracts, term contracts, DIR contracts, and TXMAS contracts. Assists GLO staff with information on these contracts and issues purchase orders through Texas SmartBuy and BuySpeed, as applicable to the type of purchase.

Plans, organizes, coordinates, and prepares specifications for complex purchases of goods and services, including, but not limited to: Invitations for Bids (IFBs), Requests for Proposals (RFPs), and Request for Qualifications (RFQs).  Determines which purchases require preparation of contracts through Contract Management; coordinates with Contract Management division through contract execution. Uses the correct purchase methods with the correct documentation, e.g., BuySpeed Purchase orders, document type, purchase category code, SAM.gov and other vendor checks, best value statement, evaluation criteria, cost analysis, proprietary or emergency justification letters (if applicable), etc. Posts RFPs, RFQs, and IFBs to the Electronic State Business Daily (ESBD), conducts evaluation team meetings, compiles scoring matrices, performs cost analyses, and issues Notices of Award to selected vendors.

Prepares and provides statutorily required reports, including Legislative Budget Board (LBB) and Senate Bill 20 website postings. Coordinates the monitoring and tracking of vendor performance; initiates contact with project managers to request vendor performance reports once contracts are completed and enters data in the CPA Vendor Performance Tracking System. Monitors legal and regulatory requirements pertaining to purchasing and procurement. Monitors trend and cost analysis activities.

Provides backup to agency Travel Coordinator.  Makes travel arrangements, including airline, rental car, and state aircraft in accordance with all applicable guidelines, rules, policies and laws. Prepares and processes travel forms, reviews bills, and corresponds with travel vendors regarding refunds and adjustments to invoices during absence of Travel Coordinator.

Minimum Qualifications:

Graduation from an accredited four-year college or university, plus three (3) years full-time experience in purchasing and/or contract development work. Experience and education may be substituted for one another. CTPM (Certified Texas Procurement Manager) or CTCD (Certified Texas Contract Developer) certification required.


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Posted: October 10, 2018