Performs entry-level human resources (HR) administrative and technical assistance work. Work involves assisting with human resources administrative and technical support activities related to HR management programs including recruitment and selection, compensation, classification, employee relations and benefits. Provides administrative support to the HR department and staff. Reports to the Director of Human Resources and works under close supervision, with minimal latitude for the use of initiative and independent judgement. Reports To the Director of Human Resources.
| Essential Job Functions:
- Serves as receptionist for the human resources department; screens telephone calls and greets visitors; routes calls and directs visitors to appropriate staff. Takes and conveys clear, accurate and concise messages.
- Answers basic questions from employees, managers and the general public and resolves routine issues related to the human resources management programs.
- Maintains records and tracks information related to employee personal data, benefits, and performance evaluations in filing systems.
- Maintains confidential filing (electronic and hardcopy), recordkeeping, and records management systems; serves as the HR Records Retention Liaison and prepares records for destruction in accordance with the agency records retention schedule.
- Enters, updates, and retrieves information from various automated systems such as DocuSign, SharePoint and the Centralize Accounting Payroll and Personnel System (CAPPS).
- Processes personnel actions and reviews completed personnel actions to ensure conformity with agency, state, and federal regulations.
- Ensures new hire and separation paperwork is completed, processed and maintained in SharePoint.
- Creates employee ID badges.
- May conduct prior state service verifications for new employees and responds to verifications of employment for current and previous employees.
- Prepares and distributes retirement and service awards and other employee recognition initiatives.
- May assist with recruiting, posting job vacancies, screening and referring applications for employment, conducting reference checks and managing the applicant tracking system.
- Prepares routine human resources correspondence and reports.
- Creates and/or edits forms, brochures, manuals and other documents.
- Reviews and routes office mail and other correspondence.
- May assist in organizing and scheduling interviews, assessments, meetings, training classes and new hire orientation.
- Maintains office supplies and equipment. May prepare, enter and manage requisitions for goods and services in the procurement system.
- Handles sensitive and confidential situations accordingly.
- Assists in compiling and analyzing human resources data. Performs research related to confidential human resources issues; compiles and evaluates data and makes recommendations based on findings.
- Assists in training agency staff on issues, interprets rules, polices, and regulations related to human resources management.
- Attends work regularly and observes approved work hours in accordance with agency policy.
- Performs related work as assigned.
TRAVEL REQUIREMENT/TRAVEL %: 5%
| General Qualification Requirements:
- Graduation from a standard senior high school or equivalent is required.
- Graduation from an accredited four-year college or university with major coursework in human resource management is preferred.
- Experience working in a human resources department providing administrative and technical assistance work is required.
- Experience using Microsoft Excel, Word and PowerPoint is required.
- Experience working in a human resources department for a state agency is preferred.
- Proficiency and sustained competency in Adobe Pro, SharePoint and database systems is preferred.
- Experience with the Centralized Payroll & Personnel System (CAPPS), including the HR/Payroll and Financials modules is preferred.
- Experience working with applicant tracking systems including Work In Texas and CAPPS Recruit is preferred.
- Attendance on a regular and punctual schedule, M-F, 8 a.m. – 5 p.m. (Must be able to start work at 8:00 a.m. Regular attendance required.)
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of the principles and practices of human resources management; of human resources programs such as employment, compensation, and of federal, state, and local laws and regulations governing personnel activities.
Skill in oral and written communication, record keeping; organization and attention to detail; in operating human resources-related software applications and systems such as DocuSign, CAPPS and Work In Texas; operating Microsoft Office including Word, Excel, PowerPoint, Outlook, SharePoint and Adobe Pro; in handling multiple tasks and prioritizing; researching and referencing laws, rules, regulations, policies and procedures.
Ability to provide excellent customer service; explain policies and procedures to staff and the public; to maintain confidential and sensitive information; to develop and analyze human resources processes; to establish and maintain effective working relationships with applicants, employees, and the general public; and to communicate effectively; work effectively and cooperatively in a small team; and report for and work the designated schedule.
REGISTRATION, CERTIFICATION OR LICENSURE: N/A
PHYSICAL REQUIREMENTS AND/OR WORKING CONDITIONS:
Work is typically performed in a sedentary office setting involving sitting, standing, and walking. Must be able to squat, bend and crouch to reach filing systems. Must be able to remain in a stationary position for approximately 50% of the time. Exposure to normal office temperatures and noise. Work requires extensive use of computers, telephone and related equipment. May lift, carry, move, and/or set up equipment and materials that weigh up to 25 pounds.
| Supplemental Information:
|MILITARY OCCUPATIONAL SPECIALIST (MOS) CODE:
Veterans, Reservists or Guardsmen with an MOS or additional duties that fall in the below referenced fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: ARMY: 42A,79R,79S,79T,79V,42B,70F,420A NAVY: NC,NCC,NCR,PS,YN,YNS,120X,168X,641X,741X COAST GUARD: YN,HRM10,HRM11,NAP14,PERS
MARINE: 0111,0147,0171,4821,8411,8412,0102,0170,4801,4802,4803,4804,4810,8840 AIR FORCE: 3FOX1,3F3X1,3GOX1,8A100,8R000,8R200,8R300,38FX,83RO,87QO,99GO
- The Texas Alcoholic Beverage Commission reserves the right to adjust compensation based upon legislative mandates in regards to TABC’s and/or an employee’s contribution to the Employees Retirement System.
- The Commission will conduct a criminal history and driver record check with the Texas Department of Public Safety in accordance with applicable standards on all finalists for this position.
- More than one position may be filled from this posting.
- In compliance with House Bill 2559, agencies that hire a person who has retired from the Employees Retirement System (ERS) or the Law Enforcement and Custodial Officers Supplemental Fund (LECOS) on or after September 1, 2009 are required to remit a surcharge each month the return-to-work retiree is employed. Candidates meeting these requirements will be offered a lower base salary to cover the surcharge.
- Applicants should clearly describe on their applications how they meet the minimum qualifications for the position. Qualifications may be verified through testing. Resumes will not be accepted in lieu of the completed application. Incomplete applications may not be considered.
- The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Alcoholic Beverage Commission participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization; For more information, see:
- Males between the ages of 18 and 25 years, inclusive, may be required to furnish proof of either selective service registration or exemption there from as a condition of state employment. The Texas Alcoholic Beverage Commission adheres to the Veteran’s Preference granted in Chapter 657 of the Texas Government Code and the Former Foster Children Preference granted in Chapter 672 of Section 1, Subtitle B, and Title 6 of the Texas Government Code