Grants Coordinator III (State Grants Coordinator)

Texas Military Department

To view the complete posting & apply visit:


Performs advanced (senior-level) grant development, coordination, and administration work for the Texas Military Department (TMD). Work involves preparing, maintaining, and reporting of grants; coordinating grant applications; monitoring grant awards; reconciliation and closeout of grant awards; and serving as a liaison between funding sources and the state and the federal government. May supervise the work of others. Reports to the Chief Financial Officer and works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.


  • Coordinates, researches, and identifies sources of external funds and creates proposals to secure funds for new grant opportunities and grant renewal opportunities for the Texas Military Department.
  • Coordinates the review and analysis of project costs and prepares budget justifications and budget revisions for awarded grants.
  • Performs quarterly closeout and reconciliation of the Master Cooperative Agreement grant awards.
  • Coordinates and evaluates work plans and time lines to ensure submission of federal grant applications and program reports in a timely manner.
  • Organizes and leads cross-functional work groups composed of internal and external stakeholders to develop program objectives, work plans, and budgets.
  • Provides guidance and assistance to staff and the community regarding grant administration, policies, and procedures and resolves related issues and concerns.
  • Establishes, develops, and implements procedures for activity development and determines grant worthiness.
  • Ensures a grantee’s compliance with conditions of grants by overseeing agreements, contracts, expenses, activities, and federal and state regulations.
  • Serves as the primary liaison for all FEMA related grant projects submitted on behalf of TMD by attending meetings, submitting requests in the grants portal, and completing all necessary reconciliations required.
  • Monitors the implementation, management, evaluation, and close-out of grants according to rules and regulations.
  • Serves as a liaison between the agency, the State, and grant funding sources by attending meetings, responding to information requests, and resolving issues between parties involved.
  • May develop, update, and maintain contract shells for various types of grants.
  • May supervise the work of others.
  • Attends work regularly and observes approved work hours in accordance with agency state employee policies & procedures handbook.
  • May occasionally work evenings, weekends or holidays.
  • Performs related work as assigned.


  • Graduation from an accredited four-year college or university is required. (see substitution)


  • Graduation from an accredited four-year college or university with major coursework in public administration, business administration, or a related field.


  • Three (3) years of experience in the administration, development, coordination, and monitoring of state or federal grants is required.
  • Experience using MS Word, Excel and Outlook is required.


  • Experience with Master Cooperative Agreements is preferred.
  • Experience with FEMA grants is preferred.


  • Education requirement may be substituted with documented work experience on a year for year basis for up to four years.


  • Valid driver’s license is required. *If not currently a Texas resident, must obtain a Texas Driver’s License within 30 days after entering Texas as a new resident. A satisfactory driving record is required for driving state or personal vehicles to conduct agency business.


  • Must be able to obtain a Common Access Card (CAC). Selected candidate must pass a federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85.



Knowledge of

  • laws and regulations pertaining to grants and contract administration;
  • research and budgeting processes;
  • business administration principles and practices, including financial management and accounting; program planning and development.

Skill in

  • grant preparation, development, evaluation, and monitoring;
  • report writing;
  • budget development and monitoring;
  • the use of a computer and applicable software.

Ability to

  • interpret guidelines, policies, procedures, and regulations;
  • evaluate contracts;
  • evaluate fiscal data for reasonableness, necessity, and conformity with grant requirements; communicate effectively;
  • supervise the work of others


Work is typically performed in a sedentary office setting involving sitting, standing and walking to perform job duties. Regularly bends, stoops or squats to perform filling. Work requires extensive use of a personal computer and telephone. This position may periodically require the ability to lift, carry, move and/or set up equipment and materials that weigh up to 25 pounds.

Posted: January 16, 2020