Health & Human Services Commission

The Budget/Accounts Payable Technical leader (BAPTL)is selected and supervised by the Disability Resource Management (DRM) Manager with the approval of DRM Director. The BAPTL works under limited supervision with considerable latitude for initiative and independent judgment, performing complex accounting work and technical program assistance to other DRM Accountants and DDS management. The BAPTL responsibilities include, but are not limited to: overseeing the day to day accounting, auditing, reviewing and voucher payment functions (encumbered and unencumbered) of vendor contracts, ensuring accuracy in Centralized Accounting and Payroll/Personnel System, Financials (CAPPS Fin) or System of Contract Operation and Reporting (SCOR). Serves as the team lead to three Accountant II’s when working on payment issues that may include; procedural training and the assignment and review of work. Ensures proper payments by auditing database entries/documentation for compliance with DDS policies. Position uses independent judgment to verify in case management system whether payment requests are allowable in accordance with complex DDS policy and procedures. Position reviews for accuracy and completeness the data entry work of Contract Workforce (CWF). Position oversees/performs the reconciliation of the daily and monthly payment accounts and researches and resolves discrepancies. Position designs and oversees written communication requesting additional documentation for payment actions submitted, to determine appropriate pay action, designing forms, spreadsheets and documents as needed. Position develops, interprets and applies complex DDS contract policies and procedures, identifies and communicates case management system problems and enhancement requests, and develops and maintains operating procedures and training/resource materials. Position trains, supervises, evaluates and assigns workload to CWF staff performing accounting clerk and data entry functions for contract payments. Serves as subject matter expert for the accounting functions of the case management database system used to input and summarize payment actions, and serves as liaison between DRM and HHS contract staff on routine issues. Performs other job duties as assigned and required to maintain Agency operations. Occasional travel may be required. This position occasionally requires work during the weekends, holidays, and before or after normal business hours. DDS employees perform all business functions for SSA, using the federal SSA network and equipment. Homeland Security Presidential Directive (HSPD)-12 security clearance is required. Essential Job Functions: Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. The Team Lead oversees the day-to-day contract accounting functions by auditing database entries/documentation for compliance with DDS policies/procedures and oversight of various encumbered and unencumbered voucher payments. Ensures accuracy, timely reconciliation and correct account coding and project grant in Centralized Accounting and Payroll/Personnel System, Financials (CAPPS Fin) and System of Contract Operation and Reporting (SCOR). Establishes standards for customer-focused communication and coordination within areas of responsibility and with all internal and external associates and customers”. Audits, examines and reviews coding for accuracy of contractor/vendor payment requests, and applies a high-level of judgment in determining payable actions, referring to and interpreting detailed and complex DDS policies, procedures and decision trees. When discrepancies arise, performs detailed review and analysis of documentation in order to determine the appropriate accounting/payment action to take. Serves as subject matter expert for the case management/accounting database to include, but not limited to payments, analyzing software enhancements for impact on the payment process, recommending software enhancements and procedural changes to improve operational efficiency. Identifies and communicates system problems, interprets policy and procedures for management and staff, and coordinates correspondence to contractors and management. Supervises, trains, and assigns work to CWF personnel in DRM, and serves as the team lead to three Accountant II’s when working on payment issues that may include; procedural training, assignment and review of work and providing technical and functional support. Ensures the confidentiality of documentation containing personally identifiable information (PII) and oversees organization, security, and filing of proper documents and records in accordance with agency records retention schedule. Develops, organizes, and maintains electronic database and spreadsheet records and reviews entries and reconciliations performed. Prepares routine and special reports, pertaining to payments and processes, and develops and conducts special projects as assigned by the DRM Manager or Director. Communicates professionally on procedural and technical issues orally and in writing with the DRM Manager or Director, HHS Contract staff, Systems and accounting staff to facilitate the exchange of information and to evaluate and resolve payment issues and complaints. Responds appropriately to requests for information from HHS Grants and Contracts, Federal, State and Internal Auditors, and other authorized staff. Knowledge Skills Abilities: Knowledge of generally accepted accounting principles. Knowledge of applicable governmental laws, rules and regulations. Knowledge of state budgeting and contracting procedures. Skill in applying independent judgment to determine whether actions meet contract requirements and agency regulations and policy for payment. Skill in ensuring the confidentiality and accuracy of documents maintained which may contain personally identifiable information. Skill in training others in Agency procedures. Skill in evaluating workflows and the development of procedural changes and action plans. Skill in maintaining accurate timekeeping documentation required for CWF Personnel. Skill in writing clear and concise procedural guidelines and reports. Skill in using a personal computer and associated software to create, design, and maintain forms, databases, word processing documents and spreadsheets. Skill in effectively communicating, orally and in writing, complex subjects with clarity and conciseness. Skill in developing and maintaining effective working relationships with a variety of individuals. Skill in developing, conducting and evaluating special studies/projects and making recommendations. Ability to effectively manage time, resources and people in accordance with DDS objectives. Ability to understand and interpret narrative contractor documents, payment actions, submittals and requests. Ability to maintain professional composure and effectiveness in a rapidly changing environment. Ability to use complex automated accounting systems, including Centralized Accounting and Payroll/Personnel System, Financials (CAPPS Fin), System of Contract Operation and Reporting (SCOR) or other accounting systems. Initial Selection Criteria: Graduation from an accredited four-year college or university plus two years experience in accounting, finance, business, public administration, or a related field is generally preferred. Experience and education may be substituted for one another on a year for year basis. Experience in the use of personal computers and associated software applications. Exhibits a stable work history. Additional Information: Applicants may not have a history of substantiated fraudulent activity against HHSC or any programs it administers. Applicants who have a non-fraud overpayment with an outstanding balance must agree to repay the overpayment balance as a condition of employment. This position occasionally requires work during the weekends, holidays, and before or after normal business hours. Individuals selected for positions with the Disability Determination Service (DDS) will go through a complete federal background investigation. A suitability determination by the Social Security Administration is necessary to determine whether an employee can be issued credentials in order to have access to Social Security disability data, records, and systems. The job offer is contingent upon a full suitability clearance through SSA. HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work. I-9 Form - Click here to download the I-9 form. Applicants will be assessed through a panel interview. Consideration will be given to filling additional vacancies that occur during this posting period. Any employment offer is contingent upon available budgeted funds. The offered salary will be determined in accordance with budgetary limits, follow HHS salary administration policy and guidelines and based on the candidate's qualifications. MOS Code: Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but are not limited to: 36B, LS, SK, 3451, 6F0X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information, see the Texas State Auditor’s Military Crosswalk on HHSC’ Veterans Resources page, State Mandated Requirements (Excel Spreadsheet link).

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HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview. APPLY HERE: https://jobshrportal.hhsc.state.tx.us/ENG/careerportal/Job_Profile.cfm?szOrderID=529961&szReturnToSearch=1&&szWordsToHighlight=Payable%20Technical%20Leader