Texas Historical Commission

JOB OBJECTIVE: Perform moderately complex accounting and financial analysis work. Work involves providing technical assistance in the examination, review, and analysis of accounting records, preparing and/or overseeing the preparation of financial analyses and reports; establishing, maintaining, and/or overseeing accounting systems, procedures, and controls; and preparing and/or overseeing the preparation of agency reports. Work under general supervision with limited latitude for the use of initiative and independent judgment. ESSENTIAL DUTIES:

1. Perform such functions as Accounts Payable and Accounts Receivable.
2. May generate ETVs (Expenditure Transfer Vouchers) and request PO (Purchase Order) changes related to voucher coding and payments/revisions.
3. Prepare purchase vouchers for invoices received and monthly bills.
4. Review and prepare vouchers/invoices for entry, error correction or approval.
5. Review and determine appropriate account information to code accounting documents, including but not limited to vouchers, invoices, travel vouchers, and other financial documents.
6. Work with vendors on billing inquiries and resolve billing problems.
7. Work with program areas and historic sites to get necessary approvals or receivers for purchases.
8. Train staff to ensure appropriate use of funds, coding and state guidelines are being followed.
9. Serve as a resource to department staff and provides technical assistance on accounting matters related to voucher processing and tracking.
10. Keep staff informed of process or policy changes and ensures everyone understands and complies.
11. Use a variety of software applications including CAPPS, USAS, Excel, and Word.
12. Respond or coordinate response for staff services division open records requests.
13. Develop, coordinate, and maintain record keeping and filing systems and serves as the Records Liaison for the Division.
14. Assist division staff with standard administrative duties.
15. Adhere to established work schedule with regular attendance.
16. Follow all THC safety guidelines/procedures and ethics requirements.

NON-ESSENTIAL DUTIES:

17. Perform other duties as assigned.  

QUALIFICATIONS/REQUIREMENTS: (The application must specifically state how each of the following qualifications are met):

• Graduation from an accredited four-year college or university (one year of work experience related to the essential duties may substitute for one year of college);
• Minimum two years’ work experience in accounts payable, accounts received or revenue collection;
• Work experience performing data entry, data processing and bookkeeping;
• Valid Texas driver’s license, acceptable driving record and ability to drive a state vehicle; and
• May travel up to 10% of the work period.

PREFER:

• Graduation from an accredited four-year college or university with a degree in accounting, business or closely related field;
• Work experience using Centralized Accounting and Payroll/Personnel System (CAPPS), Uniform Statewide Accounting System (USAS); or other accounting software.

KNOWLEDGE, SKILLS AND ABILITIES:

• Effective verbal and written communication, human relations and organizational skills;
• Knowledge of fiscal programs; of governmental accounting; of budget control methods, policies, and procedures; and of laws and regulations pertaining to financial operations;
• Knowledge of office practices and administrative procedures;
• Knowledge of fiscal programs; of governmental accounting; of budget control methods, policies, and procedures; and of laws and regulations pertaining to financial operations.
• Skill in providing customer service excellence to both internal and external customers;
• Skill in operating a personal computer with word processing, database and spreadsheet software;
• Ability to research, analyze and solve data entry problems;
• Ability to work in a setting requiring self-motivation/cooperative decision-making and to work effectively with a diverse group of people;
• Ability to multi-task in a fast-paced environment;
• Ability to interpret rules, regulations, policies and procedures;
• Ability to work effectively under pressure and meet strict deadlines while maintaining extreme attention to detail;
• Ability to adapt successfully and quickly to change and deliver quality results in a timely manner;
• Ability to plan, organize and work independently, as well as within a team environment;
• Ability to exercise sound judgment and discretion; and
• Ability to maintain the highest level of confidentiality.

REGISTRATION, CERTIFICATION, OR LICENSURE: Must have or obtain a valid Driver’s License and Defensive Driving Course to be able to operate state vehicles. ENVIRONMENT/PHYSICAL CONDITIONS:  Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking; standing; pulling and pushing; kneeling, stooping, and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds. Must be able work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed. To apply for this position, please visit CAPPS. For more information about our jobs, please visit our website.