Agency Job Posting #: TSBP 22-033
Work in Texas #: 15486802
Number of Openings: 1
Schedule: Full-Time
Opening Date: August 18, 2022
Closing Date: August 31, 2022
Job Title: Licensing Specialist
State Classification: 0172–License & Permit Specialist III
FLSA: Non-Exempt
Monthly Salary [Range]: $3,086 (B16)
Team: Licensing
Reports to: Director of Licensing
Travel: None
New Hires & Rehires: 60-day waiting period for health coverage
Flex Schedule Allowance: Eligible (according to business needs)
Teleworking Status: Eligible (part-time or temporary basis according to business needs)
Military Crosswalk
Army: No military equivalent
Navy: SN, YN, YNS
Coast Guard: YN, PERS
Marine: 0100, 0111, 0170
Air Force: 3F5X1
General Description
Performs complex (journey-level) licensing and permitting work. Work involves receiving and reviewing license and permit applications; ensuring compliance with applicable policies, administrative codes, and statutes; communicating with external and internal customers; and approving license and permit applications.
Works under the general supervision of the Licensing Director with moderate latitude for the use of initiative and independent judgment within the limits of the agency’s policies and procedures.
Essential Duties and Responsibilities
- Monitors Continuing Education requirements for license and registration renewals for compliance with program policies, administrative codes, and statutes; and recommends corrective action, as needed.
- Receives and reviews license applications for Pharmacist Preceptor Certifications and inputs application data into the licensing system.
- Receives and reviews applications for Notification Pharmacist Name Changes and Address Changes and inputs application data into the licensing system.
- Provides administrative and technical support related to licensing requirements to the general public; answers questions and explains license regulations; and supplies information regarding licensing processing, policies, and procedures.
- Prepares notices, correspondence, memos, and reports relating to the licensing program within established deadlines. Work may include:
- Notifying and corresponding with licensees of application deficiencies,
- Assisting with the preparation and mailing of Pharmacist Wall Certificates, and
- Assisting with the coordination of emailing monthly renewal notifications to Pharmacists.
- Evaluates and tracks application and responses to notices of deficiencies.
- Provides backup to the Pharmacist Renewal Specialist.
- Maintain files in an easily retrievable manner and prepare records for imaging, storage and/or destruction in accordance with the Agency Record Retention Plan.
- Recommends activities to produce a more effective program. Develops policies and procedures as required.
- Complies with all agency personnel policies, including regular attendance. May supervise or assist in the implementation of special projects.
- Performs related work as assigned, including job duties provided in the SAO job description.
Knowledge, Skills, and Abilities:
Knowledge of laws and rules governing the licensing and registration of pharmacists, pharmacist interns, and pharmacy technicians; agency policies and procedures; the practice of general pharmacy operations; and basic customer service principles and techniques.
Skill in the use of standard office equipment, computers, and computer software, including Microsoft Word and Excel; and reviewing documents for accuracy and completeness.
Ability to respond to public inquiries in a timely manner; to implement administrative and technical procedures; to interpret applicable laws, rules, regulations, policies, and procedures; and to communicate effectively by demonstrating knowledge of business English, including terminology, spelling, and grammar.
Education and Experience Requirements:
- Customer service or administrative experience, preferably in a health-related professional field.
- Experience in a pharmacy licensed by Texas is preferred.
- Experience in regulatory work is desirable.
- Graduation from a two-year college or equivalent is preferred. Experience and education may be substituted for one another.
License Required:
None.
Texas Pharmacy Technician Registration is preferred. If registered as a pharmacy technician, must possess a current registration certificate and be in good standing with the Texas State Board of Pharmacy.
Environment/Physical Conditions
Normal office environment. Tobacco-free workplace. Sitting and operating a personal computer for long periods of time. Correctly lift up to 25 pounds. Physical conditions will require a person with sufficient stamina to maintain a constant high level of concentration, frequently intense with many interruptions, for long periods of time.
The specific statements shown in each section of this position description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job.
Conditions of Employment
Upon employment, all persons hired will be required to complete state and/or national fingerprint identification checks. Employees must be eligible, as determined by the Texas Department of Public Safety, to access criminal history records. Felony convictions and certain misdemeanor convictions will cause ineligibility. Upon employment, employees must be able to pass the required online CJIS class regarding the security of criminal records.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form (Form I-9) upon hire. TSBP participates in E-Verify and will provide the Federal Government with your Form I-9 information to confirm that you are authorized to work in the U.S. TSBP is unable to sponsor employment visas.
In accordance with Texas Government Code, Sec. 651.005, all males who are 18 to 25 years of age must present proof of registration with Selective Service or exemption from registration upon hire.
How to Apply
Applicants must submit a completed State of Texas Application with all requested information. Incomplete applications will not be considered. A resume may be submitted to supplement the State of Texas Application; however, a resume submitted in lieu of the application will be rejected. Additionally, an application with “see resume” within the summary of experience is considered incomplete and will be rejected.
All applicants are encouraged to submit a cover letter that focuses on the applicant’s unique qualifications for the position.
The Texas State Board of Pharmacy (TSBP) accepts the State of Texas applications only for posted vacancies. Applications must be received by 11:59 P.M. CST on the closing date.
Applicants may submit their State of Texas application directly to TSBP using the following methods or online at WorkInTexas. Note that any supplemental items (such as cover letters and resumes) must be sent directly to TSBP by using the methods below:
Texas State Board of Pharmacy
333 Guadalupe St. Ste. 3-500
Austin Texas 78701
human.resources@pharmacy.texas.gov
Veteran’s Preference
In order to receive a veteran’s preference for any position, one of the following documents must be submitted with the employment application: a copy of the DD-214; a statement of compensation from the Veteran’s Administration, or a copy of the DD1300.
The Texas State Board of Pharmacy (TSBP) is an Equal Opportunity/Affirmative Action/ADA Employer and Smoke Free Agency. The TSBP’s employment positions are covered by the Fair Labor Standards Act (FLSA). TSBP does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or veteran status. A copy of TSBP’s EEO Plan Utilization Report is available at http://www.pharmacy.texas.gov/files_pdf/EEO_Utilization_Report_TSBP_Amended.pdf
