General Description:  Performs moderately complex accounting work specifically in the processing, auditing, and reconciliation of accounts payable, accounts receivable, payroll, and travel transactions. Additional duties include support work and/or technical program assistance. Performs technical duties relating to the monthly and annual financial reports. Works under general supervision with limited latitude for the use of initiative and independent judgment.

Duties and Responsibilities: 

• Reviews revenue documentation for accuracy. Assists in maintaining revenue accounting records.
• Audits and reconciles invoices, purchase orders, and receiving reports documentation for accounts payable processing; ensures compliance with state and agency policies and procedures.
• Follows through on accounts payable functional processes to ensure timely payment without accruing interest charges.
• Generates, reviews, and reconciles periodic accounting reports for assigned areas of responsibility; resolves discrepancies and exceptions appropriately.
• Processes accounting transactions in support of assigned areas of responsibility to ensure timely and accurate payments and reimbursements.
• Reviews accounting and financial documents for accuracy and compliance with agency policies and procedures and with state statutes
• Assists in preparation of financial statements, reports, schedules, and exhibits.
• Prepares and assists in monthly status analysis of fund balances, revenues, and expenditures.
• Classifies, codes, posts, and balances financial and accounting documents and records; prepares or processes general entries.
• Reconciles accounts, bank statements, or appropriation balances and reports findings as appropriate/directed.
• Provides support as required for deposit preparation, and cash control records.
• Analyzes agency accounting records, such as expenditure, fund, appropriation, and revenue collection records.
• Provides agency staff with technical knowledge and functional support using comprehensive knowledge of assigned area of responsibilities.
• Communicates with others to provide, exchange, or verify information, address issues or resolve concerns.
• Assist in budget loads.
• Reconciles travel advances and purchase of evidence.
• Prepares accounts payable vouchers and audits for accuracy.
• Prepares monthly disbursements reconciliation.
• Prepares Binding Encumbrance Voucher for Annual Financial Report.
• Prepares quarterly Building Service Allocations.
• Prepares monthly and supplemental payrolls, ensuring compliance with State and Federal laws and regulations and Department operating procedures.
• Prepares detailed monthly status analyses of employee salaries, Benefit Replacement Pay, longevity, and related changes.
• Maintains all expenditure records of payroll and payroll related expenses for the preparation and filing of all Federal and State quarterly and year end payroll reports.
• Reconciles all payroll and payroll related expenses prior to fiscal and calendar year end rollover.
• Processes new applications and account changes for direct deposits.
• Assists Department employees, other state agencies and, other external entities regarding payroll related and travel matters.
• Audits and approves travel reimbursement vouchers for compliance with state rules and Department policy.
• Trains new employees on travel rules and regulations during new employee orientation; instructs employees on legislative changes to Comptroller travel rules and regulations in writing; and conducts in-person or virtual travel training for Department regional staff.
• Investigates, develops, and initiates changes to the travel section of the Department Policies and Procedures Manual.
• Maintains the travel advance fund including preparing checks, auditing vouchers, and verifying repayments and reimbursements as needed.
• Perform quality checks on imaging system.
• Back up on payroll duties for other division personnel.
• Performs related work as assigned.

 Required Minimum Qualifications:

   Experience and Education Requirements:

• Graduation from an accredited four-year college or university with major course work in accounting, finance, business administration, or related field. Accounting experience may be substituted for education on a year for year basis.
• Four years of experience in State of Texas accounting and financial operations.
• Two years of experience using CAPPS Financials and/or CAPPS HR/Payroll, and the Uniform Statewide Accounting System (USAS).

Preferred Qualifications

• Experience in state payroll processing.
• Experience in state travel auditing.

 Knowledge, Skills, Abilities

• Knowledge of generally accepted accounting principles and procedures affecting maintenance of accounting records and of automated accounting systems.
• Proficiency in operating personal computers using Microsoft applications to include Excel and Word.
• Skill in using office equipment such as copiers, printers, and fax machines.
• Ability to interpret complex accounting transactions and apply accounting theory.
• Ability to work accurately with numerical detail.
• Ability to analyze, consolidate, and interpret accounting data.
• Ability to communicate effectively.
• Ability to work effectively and cooperatively with a variety of individuals and groups
• Ability to maintain confidential information.
• Thorough knowledge of office practices and administrative procedures.
• Knowledge of agency rules, regulations, policies, and procedures.

Registration, Certification or Licensure:  None Required

Physical and Cognitive Requirements

The physical demands described here are represented of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

This position requires the incumbent to primarily perform sedentary office work; however, mobility (standing and walking) is routinely required to carry out some duties. It requires extensive computer, copiers, printers, telephone and client/customer contact. The job also requires normal cognitive abilities requiring the ability to learn, recall, and apply certain practices and policies. It requires the stamina to maintain attention to detail despite interruptions. Marginal or corrected visual, speech and auditory requirements are required for reading printed materials and computer screens and communicating with internal and external customers.

• Regular and punctual attendance.
• Frequent use of personal computer, copiers, printers, and telephones.
• Frequent sitting.
• Frequent work under stress, as a team member, and in direct contact with others.
• Travel less than 5% with possible overnight stays.

Application Process: Complete a State of Texas Job application and document how you meet the job requirements, education, and experience listed above.  Resumes are not accepted in lieu of a completed application.  An official copy of college transcripts is required if applicable. Incomplete applications or applications received without the required documentation will not be accepted for consideration. 

 Submit Applications and Transcripts to: Human Resources, 2601 N. Lamar Blvd., Austin, TX. 78705, or fax to (512) 475-1313, or e-mail to jobs@dob.texas.gov or via www.workintexas.com . Applications must be received by 5:00 pm on the closing date. A State Application may be obtained from the website http://www.dob.texas.gov or www.workintexas.com . The required documentation may be submitted separate from the application. It is the applicant’s responsibility to ensure the required documentation is received by the closing date.

 Military Crosswalk information can be accessed at:  Military Crosswalk for Occupational Category – Accounting, Auditing, and Finance (texas.gov)

 Remarks

State law prohibits any employee of the Department from being or becoming “directly or indirectly indebted to, or financially interested in an entity supervised or regulated by the Banking Commissioner.”  See Texas Finance Code, Section 12.107.

 Those selected for an interview will be contacted by telephone.  Final male applicants between the ages of 18 to 26 will be required to furnish proof of registration or exemption from registration with the selective service system.

 E-Verify – This organization participates in E-Verify. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization

 The Texas Department of Banking is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, veteran status, age or disability in employment or the provision of services. A disabled individual requiring reasonable accommodation shall not be denied opportunity due to the disability. The applicant should contact Human Resources if reasonable accommodation is required during the application process at (512) 475-1347.