General Description:

Performs highly complex (senior-level) legal assistant work. Work involves researching, analyzing, investigating, and drafting legal documents. Assists attorneys with case management. Provides administrative support to facilitate timely responses to requests for public information. May train others. Work is performed under the supervision of Department attorneys, with considerable latitude for the use of initiative and independent judgment.

Contacts:

Has direct contact with General Counsel, Commissioner, Deputy Commissioners, Division Directors, and Legal Division and other Departmental personnel.  Also has telephone and face-to-face contact with outside counsel, legislators, other agency and court personnel, and the general public.

Duties and Responsibilities: 

• Prepares and proofreads legal and administrative documents including correspondence, motions, pleadings, briefs, and orders.
• Organizes and transmits documents in response to subpoenas, discovery, and public information requests.
• Assists in preparing for administrative hearings and other legal proceedings.
• May train and assign the work of others performing related activities.
• Performs complex typing and word processing.
• Drafts, disseminates, and updates information on the Legal Division’s programs and procedures.
• Responds to outside inquiries.
• Develops and maintains filing systems, including document imaging.
• Performs administrative tasks such as setting meetings and screening phone calls.
• Researches background information of individuals and businesses for licensing and employment decisions.
• Provides backup for other Department administrative staff.
• Performs related work as assigned.

Required Minimum Qualifications:

Education and Experience Requirements

• Graduation from an accredited four-year college or university.
• Two years experience in a legal assistant, legal secretary, or legal support function.
• Experience may be substituted for education on a year for year basis.

Knowledge, Skills, Abilities:

• Knowledge of procedures and terminology relating to legal proceedings.
• Skill in communicating effectively both verbally and in writing.
• Ability to exercise sound judgment and discretion.
• Ability to establish and maintain effective working relationships with supervisors and co-workers, and to deal with the public.
• Skill in using Microsoft Office Suite and other computer programs used by the Department.
• Skill in maintaining records and preparing non-routine correspondence and reports.
• Skill in typing at a minimum speed of 40 words per minute.
• Ability to implement administrative procedures and to evaluate their effectiveness.
• Ability to interpret complex rules, regulations, policies and procedures.

Special Requirements:

Physical and Cognitive Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

This position requires primarily sedentary office work; however, mobility (standing and walking) is routinely required to carry out some duties. It requires extensive use of computer, copiers, printers, and telephone. The job also requires cognitive abilities such as the ability to learn, recall, and apply certain practices and policies, and the ability to maintain attention to detail despite interruptions. Marginal or corrected visual, speech and auditory requirements are required for reading printed materials and computer screens and communicating with internal and external customers.

• Regular and punctual attendance.
• Frequent use of personal computer, copiers, printers, and telephones.
• Frequent sitting.
• Frequent work under stress, as a team member, and in direct contact with others.
• Occasional lifting, 20-30 lbs.
• Travel less than 5% with possible overnight stays.

Application Process: Complete a State of Texas Job application and document how you meet the job requirements, education, and experience listed below.  Resumes are not accepted in lieu of a completed application.  An official copy of college transcripts is required.  All applications must have an original signature.  Incomplete applications or applications received without the required documentation will not be accepted for consideration. 

Submit Applications and Transcripts to: Human Resources, 2601 N. Lamar Blvd., Austin, TX. 78705, or fax to (512) 475-1313, or e-mail to jobs@dob.texas.gov or via www.workintexas.com . Applications must be received by 5:00 pm on the closing date. A State Application may be obtained from the website http://www.dob.texas.gov. or www.workintexas.com . The required documentation may be submitted separate from the application. It is the applicant’s responsibility to ensure the required documentation is received by the closing date.

Additional Military Crosswalk information can be accessed at: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_Legal.pdf

Remarks:

State law prohibits any employee of the Department from being or becoming “directly or indirectly indebted to, or financially interested in an entity supervised or regulated by the Banking Commissioner.”  See Texas Finance Code, Section 12.107.

Final male applicants between the ages of 18 to 26 will be required to furnish proof of registration or exemption from registration with the selective service system.

E-Verify – This organization participates in E-Verify. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.