The Texas Health and Human Services Commission (HHSC) Community Services (CS) department seeks a highly qualified candidate to fill the position of Aging and Disability Resource Centers Grant Specialist (Grant Specialist IV). Under the supervision of the Director of the Office of Aging and Disability Resource Centers (OADRC), this position fulfills an essential agency function involving the management of multiple federal grant programs to support Texas’ twenty-eight Aging and Disability Resource Centers (ADRCs).

Across each of these programs, the position will perform extensive and highly skilled grant development and coordination, including the preparation of grant applications and federal reporting and all aspects of grant project implementation. The work involves 1) administering, preparing, maintaining, and reporting grant requirements, including contracting and accountability oversight of subcontractors; 2) coordinating and submitting application packets, work plans, and budgets; 3) serving as a liaison between stakeholders, advisory councils, funding sources, and the state. The position will also perform in-depth analysis and evaluation for each grant program and provide complex technical assistance regarding overall program design and project implementation.

The position requires professional and effective communication and interaction with HHSC management, legal and budget staff, program staff, information technology staff, subcontractors, service providers, advocacy groups, consumers, families, and other stakeholders. It requires ongoing, detailed interactions with federal officials and in-depth knowledge for submitting materials needed through the federal grant electronic information management system. This position requires professional and highly advanced presentation and organizational skills; fiscal management of grant and contract budgets and financial reporting activities and works under limited supervision, with extensive latitude for initiative and judgment.

This position will have the opportunity to telework within the state of Texas. The selected candidate for this position may be required to travel to Austin for in-person meetings.

In addition to rewarding, meaningful work, HHSC offers a variety of benefits, which can be found at https://ers.texas.gov/Benefits-at-a-Glance, and generous leave based on years of service. A list of State of Texas holidays is available at: https://hr.sao.texas.gov/Documents/Holidays/Holidays2023.pdf.

Essential Job Functions:
Essential Job Functions: Attends work on a regular and predictable schedule following agency leave policy and performs other duties as assigned.

EJF1: Assists with developing and reviewing policies related to assigned grants, including all relevant federal guidelines, and interprets and prepares these in formal guidance to program stakeholders and subcontractors. (10%)

EJF2: Identifies all available sources of grant funds related to the major program areas within their appropriate time frames and coordinates the preparation of application materials (including letters of Intent) and other requirements to secure the funds. (10%)

EJF3: Serves as a liaison between HHSC, other HHS agencies, the federal government, and other external stakeholders, which includes attending relevant meetings (traveling as necessary), responding to information requests, and making presentations (10%)

EJF4: Plans, manages, and conducts internal workgroups of staff, external agency personnel, and other appropriate stakeholders as necessary to develop project goals, organizational structure, program objectives, work plans, and budgets. (15%)

EFJ5: Provides technical assistance on an ongoing basis via phone, email, and videoconference for grant sub-recipients and hosts conference calls to share progress made by each grant sub-recipient on achieving the goals and objectives set by the grant administrator. (15%)

EJF6: Prepares and approves grant application project plans and timelines. Also coordinates and oversees the completion of related tasks among appropriate staff and other divisions and agencies, as relevant; reviews relevant work completed by other staff (including intent letters or major application sections); ensures all materials/requirements are met promptly for HHSC management review and final submission. (20%)

EJF7: Oversees and assures HHSC’s compliance with all federal grant requirements, including any state requirements related to grant administration; negotiates, monitors, updates, and revises all agreements, sub-contracts, project expenses, and activities; evaluates, tracks, and approves budgets and project costs, including requests for budget revisions. (20%)

EJF8: Performs related work as assigned. May plan, assign, and/or supervise the work of others.

Registrations, Licensure Requirements or Certifications: N/A

Knowledge Skills Abilities:
Knowledge of aging and disability programs and service systems; Medicare; Medicaid; and other public and private benefits.

Knowledge of laws and regulations about grants and contract administration.
Knowledge of program planning, implementation, and evaluation.

Skills in community assessment and collaboration building, including technical assistance and partnership agreements, inter-agency training curricula, and sharing of other local resources.

Skills in creating and articulating program design and system change models, including identifying national and best practices.

Skills in grant and report writing and budget development.

Skills in developing fiscal management tools and reporting processes.

Skills in program performance evaluation and quality assurance monitoring.

Ability to interpret guidelines, policies, procedures, and regulations; evaluate fiscal data for reasonableness, necessity, and conformity with grant requirements; and plan, assign and supervise the work of others.

Ability to communicate professionally and effectively, verbally and in writing.

Registration or Licensure Requirements:
N/A

Initial Selection Criteria:
Initial Screening Criteria: Graduation from an accredited four-year college or university. Five years of experience working with Older Americans Act programs or other health and human services organizations will be considered in lieu of the education requirement.

AND

One year of experience in the administration, development, coordination, and monitoring of federal grants.
State agency or non-profit experience preferred.

Additional Information:
Applicants may not have a history of substantiated fraudulent activity against HHSC or any programs it administers. Applicants with a non-fraud overpayment with an outstanding balance must agree to repay the overpayment balance as a condition of employment.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first work day.
The Texas Health and Human Services Commission is committed to hiring veterans and creating a work environment that values and retains the skills that service members bring to the job. A veteran is an individual who has served in *the Army, Navy, Air Force, Coast Guard, or Marine Corps of the United States or the United States Public Health Service under 42 U.S.C. Section 201 et seq., as amended; *the Texas military forces as defined by Section 437.001 of Texas Government Code; or *an auxiliary service of one of those branches of the armed forces; and *has been honorably discharged from the branch of the service in which the person served.

MOS Code:
No military equivalent

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.