Note: To apply for a state agency job with TFC, you must complete the electronic State of Texas Uniform Application for Employment through www.WorkInTexas.com.

* May be required to work hours other than normally-scheduled work hours. Will be required to maintain radio or cellular phone contact 24/7.

JOB SUMMARY:

Performs advanced and/or supervisory (senior-level) property management work for state-owned facilities. Work involves managing and coordinating property operations, maintenance, and administrative functions, and contract management. Works under limited supervision with considerable latitude for the use of initiative and independent judgment. Requires quarterly for property inspections to the following Texas cities: Houston, Waco, Fort Worth, and El Paso.

ESSENTIAL DUTIES:

• Serves as building manager for facilities that are within the agency inventory.
• Serves as the contract administrator for third-party property management contracts.
• Evaluates property management services contract requirements and monitors compliance.
• Communicates extensively with third-party property management representatives.
• Inspects the performance and work of contractors and agency staff.
• Conducts quarterly site visits and interior and exterior inspections of facilities in Houston, Waco, Fort Worth, and El Paso.
• Develops and maintains professional tenant relationships.
• Schedules and conducts quarterly Tenant Council meetings and acts as a liaison between the building tenant(s), third party contractor, and all agency programs.
• Prepares site visit and other reports to division management.
• Oversees and coordinates tenant space management, renovations, and changes.
• Develops and administers an annual operating budget, monitors expenses, and ensures budget objectives are met.
• Manages all necessary legal, procurement, and HUB forms and documents associated with the contract and facilities management.
• Creates/receives, prioritizes, distributes, and assures completion of work orders for improvements, repairs, or changes.
• Participates in meetings with project managers and contractors to coordinate large-scale deferred maintenance and capital improvement projects in the buildings.
• Develops and evaluates policies and procedures.
• Adheres to agency and division policies and procedures.
• Responds to inquiries regarding facility management policies and procedures.
• Monitors compliance and ensures all agency policies and procedures, pertinent laws and regulations are met, including the Americans with Disabilities Act (ADA), Texas Department of Licensing and Regulation (TDLR), Fire Code, and the agency Tenant Manual.
• Supervises the work of others.
• Performs related work as assigned

MINIMUM QUALIFICATIONS:

• Graduation from an accredited four-year college or university
• Two (2) years’ experience in property management.
• Education and experience may be substituted for one another on a year-for-year basis.
• Certified Texas Contract Manager (CTCM) certification preferred.
• Valid State of Texas Class “C” driver’s license.

KNOWLEDGE, SKILLS & ABILITIES:

• Working knowledge of the principles and practices of property management.
• Knowledge of construction practices, including inspections and repairs.
• Knowledge of the agency’s policies and procedures, state administrative rules.
• Knowledge of administrative practices and procedures.
• Knowledge of contract management principles and practices.
• Knowledge of ADA, Building, and National Fire Codes.
• Skill in the use of personal computers and applicable programs, applications, and systems, including email, spreadsheet, word processing, and database software.
• Skill in using effective organizational, time management, and planning methods.
• Ability to coordinate, supervise, and hold accountable the activities of a team.
• Ability to maintain effective working relationships with peers, agency personnel, tenants, customers, and the general public.
• Ability to provide excellent customer service.
• Ability to communicate effectively, both orally and in writing.
• Skill in managing and working in a team environment.
• Skill in using effective organizational and planning methods.
• Ability to establish goals and objectives; and to develop and evaluate policies and procedures.
• Ability to prepare and interpret reports.
• Ability to operate a state vehicle.

PHYSICAL REQUIREMENTS AND/OR WORKING CONDITIONS:

This position requires the ability to stoop, bend, lift, and stand for prolonged periods of time. Must be able to move 55 lbs. and, occasionally, 100 lbs. of products and materials. Must be able to work outdoors and in various weather conditions. Must be able to navigate uneven terrain and at various heights using ladders and lifts.