Texas Facilities Commission

To apply for a state agency job with TFC, you must complete the electronic State of Texas Uniform Application for Employment through www.WorkInTexas.com.

¨Must be able to work flexible hours during a legislative session and as needed.

JOB SUMMARY:

Performs routine (journey-level) human resources management work. Work involves assisting in the administration of the agency’s human resources management program and ensuring compliance with state and federal laws and regulations. Serves as the Employee Engagement Specialist and is responsible for engaging agency employees through orientation, employee outreach, and recognition programs. Works under moderate supervision with minimal latitude for the use of initiative and independent judgment. This position reports to the Human Resources Director in the Human Resources Division.

ESSENTIAL FUNCTIONS:

¨ Responsible for coordinating, administering, and monitoring the agency Employee’s Assistance Program (EAP).

¨ Organizing and coordinating agency training with the EAP and outside agencies or vendors.

¨ Conducts new employee orientation for employees and ensures all mandatory training is completed.

¨ Completes I-9 and E-Verify process in the federal system for all new hire by legal documentation deadlines.

¨ Coordinating introductory agency training to new hires during New Hire Orientation.

¨ Coordinates the administrative processing of newly hired employees.

¨ Coordinates employee recognition; coordinating agency employee recognition activities, including recognition of employee state service, employee agency service, and assisting agency divisions in recognizing retiring employees.

¨ Coordinates and provides Communications/IT staff information for new hire introductions and employee outreach and recognition.

¨ Serves as the HR Liaison on employee committees that plan agency events and activities; assisting with the planning of the events and providing other assistance as needed.

¨ Updates information in human resources information systems – tracking employee compliance training, receipt of employee performance evaluations, and other employee related activities.

¨ Ensures compliance of annual or biannual training as required by agency policy or state and federal laws and regulations.

¨ Generates, organizes, and analyzes reports of human resources activities.

¨ Performs related work as assigned.

MINIMUM QUALIFICATIONS:

¨ Graduation from an accredited four-year college or university with major coursework in human resources, public or business administration or a related field.

¨ Education and experience may be substituted for one another on a year-for-year basis.

¨ Experience with Centralized Accounting and Payroll/Personnel System (CAPPS).

KNOWLEDGE, SKILLS & ABILITIES:

¨ Knowledge of human resources practices and procedures.

¨ Knowledge of the principles of human resources management.

¨ Skill in entering and retrieving data from a variety of information systems; and in editing work for accuracy.

¨ Skill in maintaining record keeping and records management systems.

¨ Skill in the use of personal computers and applicable programs, applications, and systems.

¨ Skill in the use of standard office equipment.

¨ Skill in developing and maintaining effective working relationships.

¨ Ability to explain policies and procedures to the public.

¨ Ability to protect sensitive and confidential information.

¨ Ability to handle multiple tasks.

¨ Ability to meet deadlines.

¨ Ability to communicate effectively, both orally and in writing

PHYSICAL REQUIREMENTS AND/OR WORKING CONDITIONS:

This classification functions in a standard office environment.  There are no unusual dangers involved, but the position will have exposure to dust, environmental allergens, pathogens, and other microorganisms consistent with business activities and human contact.  The position holder must be able to work effectively with people under varying conditions, must be able to work extended periods at a computer, and must be able to work longer than eight hours in a work-day as necessary. Physical requirements also include the ability to move items up to 30 lbs. and perform tasks requiring fine motor skills and coordination.

Veterans: Use your military skills to qualify for this position and others at TFC. Go to www.texasskillstowork.com to translate your military experience, training, and formal education into civilian job terms, qualifications, and skill sets.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the fields of 42A Human Resources Specialist, 42B Human Resources Officer, YN Yeoman, PERS Personnel Administration (Warrant), 0111 Administrative Specialist, 0102 Manpower Officer, 3F0X1 Personnel, 38FX Force Support, or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. Please call Human Resources at (512) 463-1717 with questions or for additional information.

Additional Military Crosswalk information can be accessed at http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf

Incomplete applications will not be considered.

Conditions of Employment:

Initial screening is based on the Education and Experience minimum qualifications defined in the job posting. Interviewee selection is based on applicant information explaining how they meet each Competency (Knowledge, Skills and Abilities) requirement. Follow application instructions and fill out application form completely for further consideration.

If selected for interview, all veterans must provide a DD214 long form. Official transcripts or other minimum requirement validations will be requested at the time of interview.

As part of its employment process, TFC may procure or have prepared a criminal background check. An applicant with an unsatisfactory criminal background check report is ineligible to be hired for the position for which the report is initiated.

Driver’s record check will be conducted by the agency.  Satisfactory driving records are required for driving state or personal vehicles and motor driven equipment to conduct agency business. CDL “Drivers” must consent to TFC’s Drug and Alcohol Testing Policy against the illegal use of alcohol and drugs.

If hired, employee must provide document(s) within three (3) days of hire date that establish identity and employment eligibility.  A complete list of acceptable documents is on file with the local Texas Workforce Commission office.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Note:  Any male between the ages of 18 and 25 must show proof of registration with the Selective Service System before he can be selected for employment with the Texas Facilities Commission.

WIT Job Number: 15921999