Federal Grants and Reimbursements Team Lead
Home to SXSW, Austin City Limits (ACL) and glorious natural springs and parks, Austin, Texas is one of the fastest growing areas in the United States, as well as the Live Music Capital of the World. Austin is the historic state capital of Texas and is the location of the Texas Department of Transportation Headquarters. TxDOT’s Financial Management Division is seeking a leader with advanced accounting and reporting, grants, technical, and business support services experience and strong interpersonal skills to serve as its Federal Grants and Reimbursements Team Lead. The ideal candidate is an effective communicator and relationship builder, is very tech savvy, and possesses the ability to timely and accurately report on the accounting, grants, technical and operational activities of a multi billion-dollar entity.
Stassney Campus: https://youtu.be/u42vEZacDgA
Minimum Salary
: 70,000.00
Maximum Salary
: 80,000.00
Pay Basis
: Yearly
Work Locations
:
Stassney Hq – Main
6230 East Stassney Lane
Austin 78744
Travel
: Yes, 10 % of the Time Shift: Day Job Shift Details: 40 Location Flexibility: Hybrid Location Flexibility Details: Current requirement is 1 day in office/weekly, after an initial onboarding period
Benefits and Perks
At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:
- Low Turnover
- Retirement Pension
- Alternative Work Schedules
- Paid Leave/Holidays
- Health Premiums paid at 100% for full-time employees
- On the Job Training
- Tuition Assistance Program
- Comprehensive Wellness Program/Wellness Leave Incentives
- Career Development Programs/Opportunities for advancement
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
Position Description
Position serves as the lead worker which oversees, coordinates and performs various accounting and grant related activities, including but not limited to federal reimbursements for various federal entities and federal audits of federally-funded transportation programs in the Financial Management Division. Leads a group of finance employees, provides the agency with grants guidance and sets the schedule and deadlines for reimbursements, audits and other important tasks. Reports directly to the Federal Billing & Project Funding Manager. Implements, coordinates, and ensures compliance with laws, regulations, polices, and procedures pertaining to federal programs. Work requires contact with governmental officials, divisions, districts and private entities and auditors at various management levels. Employees at this level are virtually self-supervising and assume direct accountability for the work product.
Essential Duties:
- Serve as team lead and subject matter expert for the Federal Billings & Audits team. Represents the branch in meetings, workgroups and provides assistance/guidance to districts, divisions and statewide program offices.
- Oversee, prepare, and ensure accurate & timely billings of federal reimbursements from various federal entities including but not limited to Federal Highway Administration (FHWA), Federal Aviation Administration (FAA), Federal Transit Administration (FTA) and National Highway Traffic Safety Administration (NHTSA).
- Administer internal and external audits of federal programs and financial reports throughout the fiscal year. Ensure accuracy and timely completion of all audit activities, including coordination of meetings, data/documentation inquiries and addressing questions regarding data, processes and/or procedures. Evaluate, improve, and develop internal controls to mitigate risk of non-compliance.
- Oversee complex accounting activities such as the processing of summary journal vouchers for funding & expenditures adjustments, analyzing/reconciling federal receivables quarterly, performing CMIA (Cash Management Improvement Act) activities which entails a comprehensive analysis of historical expense and billing related data and its associated required interest calculations, and coordinating of year end requests and activities to support key stakeholder and preparation of annual financial reports.
- Research and prepare responses to federal billing & audit inquiries, notifications, legislation, and ad-hoc requests in a timely, clear, and concise manner. Coordinates responses with TxDOT district/division offices, MPOs, federal and local entities, as needed.
- Evaluate, update, and develop Federal Billing & Audit procedures, at least annually, to ensure staff, district & division offices are in compliance with laws, regulations, policies, procedures, and standards pertaining to federal-aid transportation programs.
- Create, consolidate, and maintain Federal Billings & Audits training material and procedural documents; provide training for new employees & refresher trainings for existing members. Develop, present, and distribute federal training to the Finance department, Districts and Divisions offices, as needed.
- Accurately and within established deadlines, completes other duties as assigned.
Minimum Qualifications:
Education: Bachelor’s Degree in Accounting or Business-related discipline. Relevant experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications
Experience: 5 years accounting, bookkeeping, payroll, auditing experience. (Experience can be satisfied by fulltime or prorated part-time equivalent). Advanced knowledge of Federal grant and project costing and reimbursements is highly preferred.
Licenses and Certifications:
- None.
Competencies:
Extensive knowledge of-
- Cost accounting principles and procedures
- Fund accounting principles and procedures
- Applicable computer operating systems and relevant applications
- Auditing and investigative methods, practices and procedures
- Generally accepted accounting principles, procedures and terminology
- Bookkeeping practices and procedures
- Applicable laws, rules, and regulations
- Developing, implementing and monitoring budgets and fund accounting
Expert skill in-
- Performing statistical analysis
- Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
- Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Proficient skill in-
- Public relations for maintaining effective working relationships with individuals and groups, both internal and external
- Maintaining effective working relationships with others
- Using basic mathematical fundamentals
- Leading, assigning, reviewing, and monitoring the work of others
- Analyzing and organizing business and technical data
- Using standard office equipment
- Preparing and maintaining confidential and sensitive records, files and reports
- Interpreting applicable information
- Using computers and applicable programs, applications, and systems
Other Attributes
- Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
Physical Requirements and Working Conditions:
- Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
- Standing-prolonged periods of time
- Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
- Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)
Job
: Finance/Accounting
Schedule
: Full-time
Employee Status
: Regular
Job Type
: Standard
Job Level
: Non-Management
Job Posting
: Aug 2, 2023, 4:00:54 PM
Unposting Date
: Sep 1, 2023, 11:59:00 PM
State Job Title/s: Accountant VII State Job Code/s: 1024
Military Occupational Specialty (MOS)
TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
To view the MOS codes please click on link below and click on the appropriate occupational category. Above the EEO/ADA field on job description page
https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Applicant Information
The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace. We are committed to a diverse and inclusive workplace. All employment is decided on the basis of qualifications, merit and business need.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.