PURCHASER

Salary Information:       $5,500-$5,700.00/MO. – B20

State Classification:      Purchaser V – 1934

FLSA Status:                  Exempt

Posting Number:          24-58204-2R

Location:                      Austin, TX

HOW TO APPLY

Apply online at via CAPPS. Applicants applying in WIT must complete the supplemental questions to be considered for the position. To complete the supplemental questions, go to CAPPS Recruit: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en.

WHO ARE WE

The Texas Department of Agriculture Financial Services Division supports TDA programs by performing financial duties in the areas of accounting, budget, purchasing, contracting, accounts payable and payroll.

WHAT YOU’LL DO

The Purchaser will perform advanced purchasing and procurement functions for the Texas Department of Agriculture (TDA) to ensure that all federal and state purchasing requirements are met in an accurate and timely manner. You will provide subject matter expertise, customer service assistance, and training to agency staff related to purchasing; ensure strict adherence to bid dates and specifications and serves as agency resource on all agency purchasing functions. You will work under minimal supervision with considerable latitude for the use of initiative and independent judgment.

PRIMARY RESPONSIBILITIES

Plan, organize, coordinate and write complex specifications for invitation for bids, request for offers, request for information and request for proposals; prepare procurement documents and related correspondence.

Prepare formal solicitations as well as recommendations for awards of contracts; set opening dates for bids; post bids; attend vendor meetings; and tabulate, analyze and award bids, including issuance of purchase orders to vendors.

Process purchase requests, convert requisitions to purchase orders, and maintain detailed records of items purchased in the procurement and contracting system.

Review requisitions in the procurement and contracting system for correctness, completeness and compliance prior to processing agency procurement.

Work with vendors for effective delivery of goods and services and with program to document performance and resolution.

Assist with HUB/MWBE strategies for goal attainment.

Research, analyze, report, and recommend on matters related to purchasing.

Review and track agreements in conjunction with divisions to ensure continuity of recurring services.

Coordinate maintenance of procurement records, both hardcopy and electronic.

Develop, update and maintain policies, procedures, rules and regulations for purchasing; and assist in monitoring purchasing staff compliance with policies and procedures.

Follow all TDA policies and procedures.

Perform other duties as assigned.

QUALIFICATIONS/REQUIREMENTS FOR THE POSITION:

Bachelor’s degree (a high school diploma and two years of work experience related to the primary duties may substitute for the bachelor’s degree).

Work experience in purchasing, procurement, supply chain management, logistics, contracts/grants, project management or related (to include leasing, loan, or real estate experience).

Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD) or ability to obtain within (1) one year of employment.

Substitution: Bachelor’s degree in Business Administration, Public Administration, Accounting, Finance or related field may substitute for required work experience

PREFER

Work experience as a purchaser in government developing solicitations and contracts for high-value or complex procurements.

Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD).

KNOWLEDGE, SKILLS & ABILITIES

Knowledge of purchasing and procurement methods and procedures; state procurement principles and practices; supply sources; the principles of business administration and accounting; negotiating contracts; preparing purchase orders, solicitations and contacts; and of policies and procedures of procurement and contract management.

Skill in resource planning and budget development for procurements; evaluating and understanding fiscal data for viability, capability, accountability and compliance with contract requirements; math aptitude; attention to detail; critical thinking skills providing customer service excellence to both internal and external customers; and in operating a personal computer with applicable software.

Ability to analyze, evaluate and summarize financial and management records for accuracy and compliance to procedures, rules and regulations; evaluate data for compliance with contract requirements; analyze problems, evaluate alternatives and recommend effective solutions; process information in a logical manner and to assess validity; adapt successfully and quickly to change and deliver quality results in a timely manner; plan, organize and work independently, as well as within a team environment; work effectively in high-pressure situations and manage a high-volume workload; and to exercise sound judgment and discretion.

 ENVIRONMENTAL/PHYSICAL CONDITIONS

Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking; standing; pulling and pushing; kneeling, stooping and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds. Must be able work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed. May involve travel (up to 5%), occasionally overnight.