Note: To apply for a state agency job with TFC, you must complete the electronic State of Texas Uniform Application for Employment through www.WorkInTexas.com.

JOB SUMMARY:

Performs complex (senior-level) administrative support. Work involves providing and coordinating internal administrative support, including disseminating information by phone, receiving and managing all visitors, developing filing systems, and preparing and editing reports and documents. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.

ESSENTIAL FUNCTIONS:

• Receives and manages all building visitors.
• Participates in the planning and execution of agency programs.
• Develops, coordinates, and maintains record keeping and filing systems.
• Provides communication and support services to all programs within the division.
• May provide training and guidance to others.
• Maintains confidentiality in the handling of sensitive information.
• Provides excellent customer service.
• Prepares, edits, and distributes correspondence, reports, forms, and documents.
• Develops and maintains professional tenant relations; responds to telephone calls, correspondences, and other customer service inquiries.
• Performs data entry and retrieval.
• Compiles data for charts, graphs, and databases, and prepares summaries for quarterly reports.
• Serve as back-up to the Executive Assistant as needed.
• Performs related work as assigned.

MINIMUM QUALIFICATIONS:

• Graduation from a standard senior high school or completion of GED.
•  (4) years’ experience in executive level administrative support work.
• College education in business administration or technical training in office administrative support or a related field may be substituted for experience on a year-for-year basis.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of office practices and administrative procedures.
• Skill in the use of standard office equipment.
• Skill in the use of personal computers and applicable programs, applications, and systems, including email and word processing software.
• Skill in proofreading and reviewing documents for clarity and consistency; and in detecting and resolving errors in data.
• Ability to handle multiple tasks.
• Ability to perform data entry and retrieval.
• Ability to prepare and maintain records, files, and reports.
• Ability to implement administrative procedures; to interpret rules, regulations, policies, and procedures; to communicate effectively; and to provide guidance to others.
• Ability to maintain effective working relationships with others.
• Ability to provide customer service.
• Ability to communicate effectively, both orally and in writing.

PHYSICAL REQUIREMENTS AND/OR WORKING CONDITIONS:

This classification functions in a standard office environment.  There are no unusual dangers involved, but the position will have exposure to dust, environmental allergens, pathogens, and other microorganisms consistent with business activities and human contact.  The position holder must be able to work effectively with people under varying conditions, must be able to work extended periods at a computer, and must be able to work longer than eight hours in a workday as necessary. Physical requirements also include the ability to move items up to 30 lbs. and perform tasks requiring fine motor skills and coordination.

Veterans: Use your military skills to qualify for this position and others at TFC. Go to www.texasskillstowork.com to translate your military experience, training, and formal education into civilian job terms, qualifications, and skill sets.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the fields of 15P Aviation Operations Specialist, AZ Aviation Maintenance Administrationman, 741X CWO – Ship’s Clerk, YN Yeoman, PERS Personnel Administration (Warrant), 0100 Basic Administrative Marine, 170 Personnel Officer (Warrant), 3F5X1 Administration, or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. Please call Human Resources at (512) 463-1717 with questions or for additional information.

Additional Military Crosswalk information can be accessed at http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

Incomplete applications will not be considered.

Conditions of Employment:

Initial screening is based on the Education and Experience minimum qualifications defined in the job posting. Interviewee selection is based on applicant information explaining how they meet each Competency (Knowledge, Skills and Abilities) requirement. Follow application instructions and fill out application form completely for further consideration.

If selected for interview, all veterans must provide a DD214 long form. Official transcripts or other minimum requirement validations will be requested at the time of interview.

As part of its employment process, TFC may procure or have prepared a criminal background check. An applicant with an unsatisfactory criminal background check report is ineligible to be hired for the position for which the report is initiated.

Driver’s record check will be conducted by the agency.  Satisfactory driving records are required for driving state or personal vehicles and motor driven equipment to conduct agency business. CDL “Drivers” must consent to TFC’s Drug and Alcohol Testing Policy against the illegal use of alcohol and drugs.

If hired, employee must provide document(s) within three (3) days of hire date that establish identity and employment eligibility.  A complete list of acceptable documents is on file with the local Texas Workforce Commission office. We are unable to sponsor or take over sponsorship of an employment Visa.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Note:  Any male between the ages of 18 and 25 must show proof of registration with the Selective Service System before he can be selected for employment with the Texas Facilities Commission.

WIT Job Number: 16470914