Texas Department of Transportation

Position Information

Home to SXSW, Austin City Limits (ACL), and glorious natural springs and parks, Austin, Texas, is one of the fastest-growing areas in the United States, as well as the Live Music Capital of the World. Austin is the historic state capital of Texas and is the location of the Texas Department of Transportation Headquarters. TxDOT’s Financial Management Division is seeking a Financial/Federal Reimbursements and Project Funding Manager. The ideal candidate will be an experienced self-starter with Federal grants and compliance, accounts receivable, project funding and allocation reporting experience. Come join our team at our beautiful, new Stassney campus in Austin, where you will enjoy a hybrid work schedule (with minimal in-person days), covered employee parking, walking trails, on-site fitness center, coffee bar, and on-site cafeteria. We have a diverse workforce of over 12,000 employees statewide. If you want to build an exciting career, let’s talk! Apply here: https://fa009.taleo.net/careersection/ex/jobdetail.ftl?job=2400963

At TxDOT we value employee work-life-balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include telework, flexed and compressed work schedules, wellness leave incentive, in-house fitness center, career development programs, tuition assistance, and various other benefits. For a complete list of our total compensation package please visit our website at: https://ftp.dot.state.tx.us/pub/txdot-info/hrd/careers/hidden_benefits.pdf

Stassney Campus:
https://youtu.be/u42vEZacDgA

Minimum Salary

: 105,000.00

Maximum Salary

: 130,000.00

Pay Basis

: Yearly  FLSA Status: Exempt

Work Locations

: Stassney Hq – Main

6230 East Stassney Lane

Austin 78744

Travel

: Yes, 5 % of the Time Shift: Day Job  Shift Details: Day Location Flexibility: Hybrid  Location Flexibility Details: Up to 3 days telework after an initial onboarding period.

Benefits and Perks

At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

• Low Turnover
• Retirement Pension
• Alternative Work Schedules
• Paid Leave/Holidays
• Health Premiums paid at 100% for full-time employees
• On the Job Training
• Tuition Assistance Program
• Comprehensive Wellness Program/Wellness Leave Incentives
• Career Development Programs/Opportunities for advancement

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Position Description

Manages the Federal Billing and Project Funding branch of the Financial Management Division. Primary branch activities include overseeing project funding setups, processing federal/local reimbursement billings, daily maintenance of project funding records to ensure accuracy of federal/local receivables, project closeouts with Federal Highway Administration (FHWA) applications and PeopleSoft ERP. Manages, oversees and assists the Financial Management Division with Federal Single audits, Federal Improper Payment audits, FHWA Quarterly audits and other federal and state reviews. Supervises a medium to large group of professionals, technical and clerical personnel. Routinely handles highly complex accounting-related projects related to project awards, accounting, aging of receivables and reimbursement processing. Oversees and initiates accounting system processes and improvements to meet federal and state requirements. Manages the Oracle PeopleSoft Project Costing module to ensure data integrity, timely and accurate processing of source and allocation transactions. Work requires contact with internal stakeholders, governmental agencies and private entities. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

Essential Duties:

• Oversees Processing of FHWA Reimbursement and all other Federal Billings.
• Manages the FIN Federal Single Audit, FHWA Quarterly audits and other Federal and State audits and reviews of grants, reimbursements and billable costs.
• Coordinate the Work Effort regarding TxDOT Connect with applicable ITD and TxDOT teams for issues involving Project Costing, resolution of PeopleSoft pre-conversion and other system flow/data integration/data validation issues with Site Manager, FMIS, FAFOS, etc.
• Manage the Project Costing module of Peoplesoft, ensuring timely and accurate processing of transactions and allocations.
• Hire, manage and train employees, as well as provide innovative retention solutions to minimize turnover.
• Develop and cultivate relationships with other FIN managers, to promote consistency in practices, alignment of shared initiatives and resources and data validation.
• Evaluate, develop and update policies and procedures at least annually.
• Identify, research and correct problems to yield timely and effective results.
• Manage relationship with FIN-Letting and Federal Funding Branch on daily processes, shared initiatives and alignment in project creation and closeout.
• Manage the project creation, reporting and close-out processes, ensuring timely, accurate and completeness in allocations and reporting.
• Manage accounting and reporting of Statewide/Local Receivables (DD and Districts) and other 3rd party amounts due to TxDOT.
• Sets priorities for effective and efficient operation and consistently meets deadlines. Reviews current operations and initiates improvements. Leads by example in time management, maintaining confidential/sensitive information, work ethic and professional conduct.
• Oversees projects setups of monthly highway letting construction projects and the associated analysis and reconciliation of contract bid items required to calculate and properly assign obligation amounts to all applicable funding sources for each letting project.
• Represents the Department and advises, provides technical assistance, and consults with internal/external auditors, departmental personnel, state and federal agencies, contractors, banking institutions, law firms and others.
• Trains personnel on automated accounting systems and accounting practices, procedures and policy changes.
• Develop and maintain new and/or existing key performance indicators for individual employees, as well as the branch.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Education: Bachelor’s Degree in Finance, Business or related discipline. Relevant work experience may be substituted for degree on a year per year basis. Undergraduate and/or advanced degrees are highly preferred.

Experience: 4 years of experience in accounting, bookkeeping, employee payments experience. (Experience can be satisfied by fulltime or prorated part-time equivalent). Related graduate level education may be substituted for experience on a year per year basis.

• Must have 1 year of experience in supervisory/managerial experience. Project leader or lead worker experience may substitute for supervisory/managerial experience.

Competencies:

Extensive knowledge of-

• Cost accounting principles and procedures
• Applicable computer operating systems and relevant applications
• Management Information Systems
• Generally accepted accounting principles, procedures and terminology
• Applicable cash management procedures
• Electronic fund transfer procedures
• Revenue deposit procedures
• Applicable laws, rules, and regulations
• Interpreting applicable information
• Evaluating technical and financial information
• Directing and establishing objectives; clarifying roles and responsibilities through individual performance plans; monitoring and measuring performance against goals; evaluating results and making necessary adjustments to meet deadlines
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

Job

: Finance/Accounting

Schedule

: Full-time

Employee Status

: Regular

Job Type

: Standard

Job Level

: Manager

Job Posting

: Mar 5, 2024, 5:16:08 PM

Unposting Date

: Apr 4, 2024, 11:59:00 PM

State Job Title/s: Manager VI  State Job Code/s: 1605

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

Applicant Information

The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace. We are committed to a diverse and inclusive workplace. All employment is decided on the basis of qualifications, merit and business need.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information