Apply through CAPPS

JOB OBJECTIVE: Perform complex accounting and financial analysis work. Work involves providing technical assistance in the examination, review, and analysis of accounting records; preparing and/or overseeing the preparation of financial analyses and reports; establishing, maintaining, and/or overseeing accounting systems, procedures, and controls; and preparing and/or overseeing the preparation of agency reports. Work under general supervision with moderate latitude for the use of initiative and independent judgment.

ESSENTIAL DUTIES:

1. Perform Accounts Payable and Accounts Receivable functions.
2. Generate Expenditure Transfer Vouchers (ETVs), Interagency Transfer Vouchers (ITVs), Cancellations, Reversals, and Re-Issue Vouchers.
3. Prepare purchase vouchers for invoices received and monthly bills and enter them into CAPPS (e.g., Utilities, DIR, Verizon). This may include renewing and transferring utilities as needed.
4. Prepare Pro-card vouchers for Citibank statements and enter them into CAPPS.
5. Audit accounting and financial documents for accuracy and compliance with THC policies and procedures and state and federal statutes.
6. Review and determine appropriate account information to code accounting documents, including but not limited to vouchers, invoices, travel vouchers, and other financial documents.
7. Review and verify payee information in the Texas Identification Number System (TINS).
8. Work with vendors on billing inquiries and resolve billing problems.
9. Work with program areas and historic sites to get necessary approvals or receivers for purchases.
10. Train staff and take any necessary to ensure appropriate use of funds, coding, and state guidelines are being followed.
11. Serve as a resource to department staff and provide technical assistance on accounting matters related to voucher processing and tracking.
12. Keep staff informed of process or policy changes and ensure everyone understands and complies.
13. Use a variety of software applications, including CAPPS, USAS, Excel, Asana, and Word.
14. Respond or coordinate response for Finance and Accounting Division (FAD) open records requests.
15. Develop, coordinate, and maintain record-keeping and filing systems and serve as the Records Liaison for the Division.
16. Assist division staff with standard administrative duties.
17. Assist with processing mail, email invoice reconciliation, and bank deposits.
18. Serve as the backup to other Accounts Payable staff and Security administration.
19. Work on assigned projects and assignments as needed.
20. Adhere to an established work schedule with regular attendance.
21. Follow all THC safety guidelines/procedures and ethics requirements.

NON-ESSENTIAL DUTIES:

22. Perform other duties as assigned.

QUALIFICATIONS/REQUIREMENTS (The application must specifically state how each of the following qualifications are met):   

• Graduation from an accredited four-year college or university (one year of work experience related to the essential duties may substitute for one year of college);
• Minimum three years’ work experience in accounts payable, accounts received, or revenue collection;
• Work experience performing data entry, data processing, and bookkeeping;
• Valid Texas driver’s license, acceptable driving record, and ability to drive a state vehicle; and
• May travel up to 10% of the work period.

PREFER:

• Graduation from an accredited four-year college or university with a degree in accounting, business, or closely related field;
• Work experience using Centralized Accounting and Payroll/Personnel System (CAPPS), Uniform Statewide Accounting System (USAS), or other accounting software.

For more information, and to submit your application, please visit CAPPS.