Job Description

The Administrative Services Team Member is selected by and reports to the Administrative Services Manager and performs complex administrative support performing mail operations, creating and compiling money mail batches, and performing data entry into agency systems.  The Administrative Services Team Member may also perform other general support functions.  The Administrative Services Team Member may assist with training others.  The Administrative Services Team Member works under general guidance with moderate latitude for the use of initiative and independent judgment.  Attendance and punctuality are required work attributes.

Essential Duties

• Receives, opens and date stamps incoming mail, logs tracked incoming mail and reviews and routes non-money mail to the appropriate divisions.
• Compiles and batches money mail by program utilizing appropriate controls for cash and negotiable instruments.
• Performs data entry of certain cash receipts into agency’s internal computer system, ensuring timely entry so as all legal deadlines (three working days) are met.
• Forwards cash receipts batches to the revenue team for review.
• May perform general support and office duty functions for revenue, expenditure and purchasing teams.
• May assist with training other Administrative Services team members.
• May assist the Administrative Services Manager with process analysis and review and developing internal administrative procedures.
• May assist other agency divisions with general support functions on an as-needed basis.
• Complies with division and/or agency training requirements.
• Keeps management appropriately informed of ongoing activity and critical matters affecting the operation and well-being of the agency.
• Demonstrates a spirit of teamwork and support for other members of agency staff while upholding agency’s core values.
• Adheres to all Texas Department of Licensing and Regulation personnel policies and performs other duties as assigned.

Minimum Requirements

One (1) year experience in an office environment that involved administrative support required. Graduation from a standard high school or equivalent required. Sixty (60) hours of college coursework from an accredited college or university may substitute for the experience requirement. Experience in cash receipts processing and mail processing preferred.  Strong data entry skills, basic accounting experience and skill in the use of Microsoft Excel also preferred.

Military Occupation Specialty Code:

Army 15P, Navy SN Seaman, Marine 0111 Admin, Spec., Air Force 3F5X1 Admin.

Remarks

The successful candidate will have:  Knowledge of office practices and administrative procedures.  Skill in the use of standard office equipment, including ten-key calculator; in the use of computers and applicable software, including MS Office applications; and, in organization, planning and providing attention to detail.  Ability to implement administrative procedures; to interpret rules, regulations, policies and procedures; and, to perform efficiently in a fast-paced, high-pressure environment. Ability to multi-task within tight time constraints; to communicate effectively, both orally and in writing; and, to maintain courteous, effective relationships with team members, administrative personnel from other divisions and state agencies. Ability to provide friendly, caring service to citizens and employees of the Department.

How to Apply

Applications may be downloaded through TDLR’s website https: www.tdlr.texas.gov/employ.htm. Only Email or fax applications accepted. Email human.resources@tdlr.texas.gov or fax 512.475.3377. Incomplete applications will not be considered. A resume in lieu of application will be rejected. Additionally, an application with “see resume” within the summary of experience is considered incomplete and will be rejected. Submit a copy of degree if in lieu of experience/skills requirement. To receive Military Employment Preference for any position, submit a copy of the DD214 or DD1300 with application.  Only interviewed applicants will receive notice of the final disposition of the selection process.