JOB OBJECTIVE:  Perform advanced (senior-level) responsibilities in the development, execution, and upkeep of procurement and contract functions within the Procurement and Contracting Services (PCS) Division. Act as the lead on complex procurement for construction projects and work on soliciting architects, engineers, general contractors, or design-build firms to support ongoing projects and new initiatives. You will collect project requirements from project managers and other subject matter experts, compile solicitations, facilitate evaluations, create tabulations, and provide award recommendations to agency staff and leadership. The role requires strong analytical skills, close attention to detail, and the ability to make well-documented and scored recommendations.  May supervise the work of others. Work under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

ESSENTIAL DUTIES:

1. Develop procurement strategies, including market surveys, supplier qualifications, solicitation documents, specifications, evaluation criteria, and pre-award survey requirements.
2. Prepare and solicit competitive bid invitations, requests for proposals, requests for offers, request for qualifications, and coordinates evaluation and award processes.
3. Develop and/or refine bid evaluation instruments and the modification of solicitation templates and other contract-related documents.
4. Coordinate and facilitate procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scorings.
5. Coordinate the risk assessment process for contract monitoring and planning.
6. Collect, compile, and address questions from bidders in a fair manner.
7. Review and evaluate responses for responsive submissions.
8. Facilitate evaluation process and awards.
9. Train staff and division customers in new and existing policies and procedures; ensure consistent compliance with PCS policies and procedures by PCS section staff.
10. Resolve problems and complaints with purchase orders, contracts, and vendors; submit vendor performance reports and assist in resolving vendor performance issues.
11. Utilize strong interactive and collaborative skills in interfacing with business units and team members; manage complex interactions involving all parties and the overall needs of the agency.
12. Work with THC programs on negotiation strategies and meetings.
13. Tabulate all responses and work with THC Programs and the PCS Director for a recommendation for the award.
14. Perform cost analysis and negotiations in conjunction with contract awards.
15. Serve as the subject matter expert on construction procurement and ensure that THC complies with all applicable rules, laws, and regulations.
16. Process requisitions and order merchandise, supplies, and equipment, including initiating and approving emergency purchases by using, interpreting, and monitoring guidelines, rules, policies, and laws.
17. Adhere to an established work schedule with regular attendance.
18. Follow all THC safety guidelines/procedures and ethics requirements.

NON-ESSENTIAL DUTIES:

19. Perform other duties as assigned.

QUALIFICATIONS/REQUIREMENTS (The application must specifically state how each of the following qualifications are met):

• Graduation from an accredited four-year college or university (one year of relevant work experience related to the essential duties may substitute for one year of college; any combination of college education and additional work experience can be used to meet this requirement);
• Minimum six years of experience in purchasing, procurement, or contracting services for a Texas State agency;
• Minimum of two years experience handling construction-related procurements and contracts;
• Experience drafting solicitation templates;
• Experience developing evaluation criteria and evaluation tools;
• Experience drafting procurement policies and procedures;
• Valid driver’s license, acceptable driving record, and ability to drive a state vehicle; and
• Required to travel up to 10% of the work period.

PREFER:

• Graduation from an accredited four-year college or university with a degree in Accounting, Business, Public Administration, Computer Science, Computer Information Systems, Management Information Systems, or a closely related field;
• Experience with building and renovation construction contracts;
• Experience working with Procurement and Contracts module in CAPPS;
• Experience with Uniform Grant Management Standards (UGMS)

To apply for this job, and for more information, please visit CAPPS Recruit.