TDA – Contract Administration Manager
Contract Administration Manager
Salary Information: $6,800 – $7,875.00/MO. – B26
State Classification: Contract Administration Manager I – 1960
FLSA Status: Exempt
Posting Number: 25-58981-3R
Location: Austin, TX
HOW TO APPLY
Apply online at via CAPPS. Applicants applying in WIT must complete the supplemental questions to be considered for the position. To complete the supplemental questions, go to CAPPS Recruit: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en.
WHO ARE WE
The Texas Department of Agriculture Financial Services Division supports TDA programs by performing financial duties in the areas of accounting, budget, purchasing, contracting, accounts payable and payroll.
WHAT YOU’LL DO
The Contract Administration Manager will perform advanced contract administration work for the Texas Department of Agriculture (TDA). You will be involved in overseeing the execution and administration of contracts for large scope or high-dollar contracts by defining requirements and negotiating, awarding, developing, and monitoring contracts. You will serve as the subject matter expert and point-of-contact for contracts from initiation to close-out. You will mentor, guide and train staff. Work under limited supervision with considerable latitude for the use of initiative and independent judgment
PRIMARY RESPONSIBILITIES
Oversee or prepare the scope of work, specifications, and conditions for new contracts; prepare contracts; lead negotiation strategies; and award new contracts.
Provides customer consultation, evaluates customer requirements, and advises in the development of contract specifications to achieve an optimal balance between best value and cost savings.
Oversees the distribution of solicitations to vendors; review submitted proposals for administrative compliance.
Oversee and coordinate the processing of contract documents to ensure that management understands and authorizes contract terms.
Develop short- and long-term strategies and goals for the development of the scope of work, statement of work, specifications, technical, and functional requirements in agency solicitations.
Conducts periodic review of contract deliverables, payment milestones, and overall compliance with terms to determine lessons learned factors and refine future specifications.
Conducts contract compliance review and performance analysis in coordination with division to determine if each party is meeting the contractual obligations.
Utilizes strong interactive and collaborative skills in interfacing with business units, and team members; manages complex interactions involving all parties, and the overall needs of the agency.
Serves as a resource to divisions/contract monitor/designee on escalated issues of an unusual nature.
Investigate and resolve discrepancies, complaints, and disputes by negotiating settlement agreements or by canceling or terminating contracts.
Initiate and oversee special studies or surveys to assess consumer and program outcomes for evaluation.
Serve as the principal contract liaison between agency management, contractors, the Legislature, and other customers.
Plan, develop, and conduct presentations.
Provide input on or prepares the contract budget; recommend budget allocations for proposed contract agreements; arrange, monitor, and review budget allocations with management; and provide budget forecast and propose alternatives.
Review and analyze legislation related to procurement and contract management, including tracking legislative bills and assisting with bill analysis.
May identify or forecast cost savings for initial contract, extensions, and amendments compared to previous contract.
May supervise the work of others.
Follow all TDA policies and procedures.
Perform other duties as assigned.
QUALIFICATIONS/REQUIREMENTS FOR THE POSITION
Bachelor’s degree (one year of work experience related to the essential duties may substitute for one year of college).
Three (3) years work experience in contract administration, management, evaluation, or monitoring of contract providers.
Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD) required within 12 months of hire.
Work experience as a purchaser in government developing solicitations and contracts for high-value or complex procurements.
PREFERRED QUALIFICATIONS
Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD), preferred.
KNOWLEDGE, SKILLS & ABILITIES
Knowledge of negotiation strategies and techniques; of contract administration and cost monitoring for large scope or high-dollar contracts; of systems and procedures used to evaluate a third-party vendor’s performance; and of local, state, and federal laws and regulations relevant to the administration of federal or state funds.
Skill in developing contracts, in problem resolution; and in the use of a computer and applicable software.
Ability to exercise sound judgment in making critical decisions; to analyze complex information and develop plans; to interpret complex data; to effectively demonstrate negotiation and facilitation skills; to communicate effectively, orally and in writing; to supervise the work of others; and to exercise sound judgment and discretion.
PHYSICAL REQUIREMENTS & WORKING CONDITIONS
Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking; standing; pulling and pushing; kneeling, stooping and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds. Must be able work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed. May involve travel (up to 10%), occasionally overnight.
TELEWORK & WORK HOURS
TDA has a telework policy that will allow eligible positions to telework up to two (2) days per week after completing six (6) months of employment with the agency. The employee must meet eligibility criteria set forth in the Telework Policy.
BENEFITS
The State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation. Benefits include:
| ü Retirement Plan | ü Paid Group Health & Basic Life Insurance for employees |
| ü Paid Holidays | ü Paid Vacation Leave |
| ü Paid Sick Leave | ü Longevity Pay |
| ü Dental | ü Vision |
| ü Dependent Optional Life Insurance | ü Voluntary AD&D Insurance |
| ü Dependent Health & Life Insurance | ü Health & Dependent care flexible spending accounts |
Only candidates selected for a skills exercise/interview will be contacted. A skills exercise may be conducted for interview purposes.
Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through the CAPPS Career Center, you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions.
*A valid government-issued driver’s license, which is recognized by the Texas Department of Public Safety and in good standing, and an acceptable driving record are required. TDA will verify this information with the Texas Department of Public Safety. Applicants with a driver’s license not issued by the State of Texas should obtain and be prepared to provide a copy of their current driving record on or before their first day
Equal Employment Opportunity (EEO): The Texas Department of Agriculture (TDA) is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (gender, sexual orientation, and pregnancy), national origin, disability, age, military status, genetic information or protected activity (retaliation). TDA provides accommodations for persons with disabilities in accordance with the American with Disabilities Act. If you need help with the employment process or require other accommodations, please contact the Human Resources office for assistance at (512) 463-7423.
TDA participates in E-Verify and will provide the Social Security Administration and, if necessary, the Department of Homeland Security, with information from each new employee’s Form I-9 to confirm work authorization H-1B Visa Sponsorship: We are unable to sponsor or take over sponsorship of an employment Visa.
Military and Former Foster Child Employment Preference: TDA complies with the provisions of the military and former foster child employment preference acts. Please contact our Human Resources-Veterans Liaison at (512) 463-7454 for assistance.
Go to https://texasskillstowork.com/, https://www.onetonline.org/, or http://www.careeronestop.org/ for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets.
Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor’s Office at Program Management and Procurement MOS Codes.