Interested applicants can apply for this position with TFC, by completing the electronic State of Texas Uniform Application for Employment through www.WorkInTexas.com.

General Description:

Performs advanced (senior-level) managerial work administering the daily activities and operations of the IT department and the Chief Information Officer (CIO).  Work involves developing guidelines, procedures, policies, developing schedules, priorities, and coordinating activities. This position requires a proactive, detail-oriented, organized and tech-savvy individual to provide high-level and comprehensive administrative support for the CIO. The Executive Assistant is responsible for day-to-day key functions in collaboration with the CIO to ensure successful leadership, strategy initiatives and goals. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.

Essential Duties:

• Provides administrative and technical assistance to the Chief Information Officer.

• Work directly with the CIO to support all aspects of his daily work routine.
• Maintain the CIO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs.
• Provide coordination, monitoring, and communication of projects and programs managed by the IT Department and other TFC departments.
• Serve as a primary point of contact between the Office of the CIO and IT governance groups, including helping to coordinate the work of the different groups and providing administrative support for governance meetings.
• Determine priority of matters of attention for the CIO; redirect matters to staff to handle, or handle matters personally, as appropriate.
• Gathers and organizes documents for preparation and timely distribution of agenda packets for meetings, reviews materials for accuracy and completeness.
• Prepares minutes and distributes them in a timely manner.
• Provides technical guidance and advice on administrative matters to IT management, or other staff.
• Develops, reviews, and communicates administrative policies, procedures, standards, and methods.
• Works under the supervision of the Chief Information Officer on preparation of reports, schedules, and correspondence.
• Coordinates calendars, meetings, and other activities on behalf of the CIO.
• Establishes goals and objectives; develops and approves schedules, priorities, and standards for achieving goals; and manages evaluation activities for assigned business units.
• Communicates administrative policies and procedures.
• May prepare meeting notices or agendas.
• Performs related work as assigned.

Required Qualifications (Minimum Qualifications)

Education and Experience: 

• Graduation from an accredited four-year college or university with major coursework in business administration or a related field. (preferred)

• Five (5) years of administrative experience for a Director or CxO (preferred)
• Education and experience may be substituted for one another on a year-for-year basis.
• Must possess the ability to attest to and maintain the security or integrity of the state’s critical infrastructure requirement to be considered for hire and to maintain employment.

Registration, Certification or Licensure:

• None required.

Knowledge, Skills and Abilities:

• Knowledge of local, state, and federal laws and regulations relevant to business function.
• Skill in maintaining record keeping and records management systems.
• Skill in the use of personal computers and applicable programs, applications, and systems.
• Skill in the use of standard office equipment.
• Proficiency in using productivity tools, such as Microsoft Office Suite, Enterprise Resource Planning and other collaborating software.
• Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Strong problem-solving and critical-thinking abilities
• Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Skill in providing excellent customer service.
• Skill in managing employee relationships.
• Ability to perform data entry and retrieval.
• Ability to pay close attention to detail, ensuring accuracy in work.
• Ability to maintain effective internal and external working relationships.
• Ability to protect sensitive and confidential information.
• Ability to handle multiple projects and meet deadlines.
• Ability to meet attendance requirements.
• Ability to communicate effectively, both orally and in writing.

Physical Requirements and/or Working Conditions: 

This position functions in a standard office environment. There are no unusual dangers involved.

Work Schedule: 

• 8:00 am to 5:00 pm, Monday through Friday.
• Must be able to work flexible hours during a legislative session and as needed.

Veterans: Use your military skills to qualify for this position and others at TFC. Go to www.texasskillstowork.com to translate your military experience, training, and formal education into civilian job terms, qualifications, and skill sets.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the fields of 15P Aviation Operations Specialist, 420A Human Resources Technician (Warrant), AZ Aviation Maintenance Administrationman, 741X CWO – Ship’s Clerk, YN Yeoman, PERS Personnel Administration (Warrant), 0100 Basic Personnel and Administration Marine, 0170 Personnel Officer (Warrant), 3F5X1 Administration, or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. Please call Human Resources at (512) 463-1717 with questions or for additional information.

Additional Military Crosswalk information can be accessed at http://www.hr.sao.state.tx.us/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

If selected for interview, all veterans must provide a DD214 long form. Official transcripts or other minimum requirement validations will be requested at the time of interview.

TFC Recruiting Policy:

Incomplete applications will not be considered.

Initial screening is based on the Education and Experience minimum qualifications defined in the job posting. Interviewee selection is based on applicant information explaining how they meet each Competency (Knowledge, Skills and Abilities) requirement. Follow application instructions and fill out application form completely for further consideration.

As part of its employment process, TFC may conduct a criminal background check and/or a driver’s record check. An applicant with an unsatisfactory criminal background check report and/or drivers record is ineligible to be hired for the position for which the report is initiated.

If hired, an employee must prove their permanent right to work in the United States and provide document(s) within three (3) days of hire date that establish identity and employment eligibility.  We are unable to sponsor or take over sponsorship of an employment Visa.

Note: Any male between the ages of 18 and 25 must show proof of registration with the Selective Service System before he can be selected for employment with the Texas Facilities Commission.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The Texas Facilities Commission is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender, national origin, age, or disability. TFC provides accommodations for persons with disabilities in accordance with the Americans with Disabilities Act.

If you need help with the employment process or require other accommodations, please contact the Human Resources office for assistance at (512) 463-3433.

WIT Number: 16867624

Contact Information:

Richard W. Allen, MBA, PHR, SHRM-CP

Human Resources Specialist

Recruiting and Staffing

Talent Management

Texas Facilities Commission

1711 San Jacinto Blvd.

Austin, Texas 78701

richard.allen@tfc.texas.gov

Direct: 512-463-3433