Interested applicants can apply for this position with TFC, by completing the electronic State of Texas Uniform Application for Employment through www.WorkInTexas.com.

General Description:

The Executive Assistant provides highly complex administrative support to the Director of Risk Management, ensuring the efficient operation of high-level functions within the organization. This role involves managing schedules, coordinating meetings, preparing and reviewing documents, and serving as a key point of contact for internal and external stakeholders. Working under limited supervision, the Executive Assistant exercises considerable discretion and independent judgment, often handling sensitive information and supporting decision-making processes.

Essential Duties:

• Coordinates high-level administrative operations, including scheduling and facilitating meetings, conferences, seminars, and training(s) for the Director of Risk Management.
• Manages the director’s calendars, travel arrangements, and logistics; prepares itineraries and travel documentation.
• Supports the division’s policy and procedures management via the policy and procedure management system (e.g., DocTract), including providing division user support as well as policy and procedure document creation and upkeep.
• Prepares, reviews, and edits a variety of documents such as reports, internal and external agency correspondence, meeting agendas, presentations, charts, and spreadsheets for accuracy and completeness.
• Maintains organized filing systems and databases; ensures timely and accurate recordkeeping, including confidential materials.
• Serves as a liaison between executives, internal teams, external agencies, and stakeholders, ensuring efficient communication and information flow.
• Assists in the preparation and monitoring of division performance measures, reports, and administrative reviews.
• Coordinates information and documentation related to onboarding activities.
• Prepare summaries, charts, and reports from compiled data for executive use.
• Performs related administrative duties and special projects as assigned, often with a high degree of confidentiality and independent judgment.

Required Qualifications (Minimum Qualifications)

Education and Experience: 

• Experience in administrative management.
• Graduation from an accredited four-year college or university with major coursework in business administration or a related field is generally preferred. Experience and education may be substituted for one another.
• Valid State of Texas Class “C” driver’s license.
• Must possess the ability to attest to and maintain the security or integrity of the state’s critical infrastructure requirement to be considered for hire and to maintain employment.

Registration, Certification or Licensure:

• None required.

Knowledge, Skills and Abilities:

• Considerable knowledge of office practices and business procedures.
• Considerable knowledge of applicable rules, regulations, and policies, as well as related legislative and legal practices and procedures.
• Skill in the use of personal computers and applicable programs, applications, and systems.
• Skill in the use of standard office equipment.
• Ability to plan, organize, and implement program initiatives.
• Ability to prepare written correspondence, reports, studies, forms, and documents.
• Ability to maintain accurate records and files; and to ensure confidentiality of records and sensitive information.
• Ability to handle multiple tasks.
• Ability to meet deadlines.
• Ability to communicate effectively, both orally and in writing.

Physical Requirements and/or Working Conditions: 

This position functions in a standard office environment. There are no unusual dangers involved.

Work Schedule: 

• 8:00 am to 5:00 pm, Monday through Friday.
• Must be able to work flexible hours during a legislative session and as needed.

Veterans: Use your military skills to qualify for this position and others at TFC. Go to www.texasskillstowork.com to translate your military experience, training, and formal education into civilian job terms, qualifications, and skill sets.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the fields of 15P Aviation Operations Specialist, 420A Human Resources Technician (Warrant), AZ Aviation Maintenance Administrationman, 741X CWO – Ship’s Clerk, YN Yeoman, PERS Personnel Administration (Warrant), 0100 Basic Personnel and Administration Marine, 0170 Personnel Officer (Warrant), 3F5X1 Administration, or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. Please call Human Resources at (512) 463-1717 with questions or for additional information.

Additional Military Crosswalk information can be accessed at http://www.hr.sao.state.tx.us/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

If selected for interview, all veterans must provide a DD214 long form. Official transcripts or other minimum requirement validations will be requested at the time of interview.

TFC Recruiting Policy:

Incomplete applications will not be considered.

Initial screening is based on the Education and Experience minimum qualifications defined in the job posting. Interviewee selection is based on applicant information explaining how they meet each Competency (Knowledge, Skills and Abilities) requirement. Follow application instructions and fill out application form completely for further consideration.

As part of its employment process, TFC may conduct a criminal background check and/or a driver’s record check. An applicant with an unsatisfactory criminal background check report and/or drivers record is ineligible to be hired for the position for which the report is initiated.

If hired, an employee must prove their permanent right to work in the United States and provide document(s) within three (3) days of hire date that establish identity and employment eligibility.  We are unable to sponsor or take over sponsorship of an employment Visa.

Note: Any male between the ages of 18 and 25 must show proof of registration with the Selective Service System before he can be selected for employment with the Texas Facilities Commission.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The Texas Facilities Commission is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender, national origin, age, or disability. TFC provides accommodations for persons with disabilities in accordance with the Americans with Disabilities Act.

If you need help with the employment process or require other accommodations, please contact the Human Resources office for assistance at (512) 463-3433.

WIT Number: 16876850

Contact Information:

Richard W. Allen, MBA, PHR, SHRM-CP

Human Resources Specialist

Recruiting and Staffing

Talent Management

Texas Facilities Commission

1711 San Jacinto Blvd.

Austin, Texas 78701

richard.allen@tfc.texas.gov

Direct: 512-463-3433