Note: To apply for a state agency job with TFC, you must complete the electronic State of Texas Uniform Application for Employment through www.WorkInTexas.com.

* Must be able to work flexible hours during a legislative session and as needed.

General Description:

Performs advanced (senior-level) project management work emphasizing systems development and metrics for monitoring performance, progress, and schedule of all FDC and Minor Construction projects and supporting administrative functions. Responsible for daily oversight and delivery of the administrative functions supporting the entire FDC, Minor Construction, and AE Design project enterprises. Manages eight essential administrative functions for a portfolio of projects that are highly complex, large, with long-range timeframes and of critical importance to a broad range of state agencies. Communicates with project stakeholders, management, auditors, legislative offices, and other relevant parties. Direct, assigns, and evaluates the work of project support staff. Works under limited supervision, with considerable latitude for initiative and independent judgment.

Manages the essential administrative functions of the project management program for the Facilities Design & Construction (FDC) Division of the Texas Facilities Commission (TFC), including:

• Legislative Performance Measure reporting.
• Cost Recovery Financial Operations.
• Contractor/Vendor Insurance Documentation.
• Contractor/Vendor Background Checks.
• Electronic Project Management Control System Administration.
• HUB Vendor Participation reporting.
• Project Management functions for selecting projects.
• Contract Request and Development.
• Staff development, human resources liaison, and learning management for the department.
• Audit Strategy, Oversight, and Coordination.
• State Legislative Process Inputs, Responses, and Implementation Support, including Legislative Budget Board (LBB) tracking and Sunset Review participation.

Essential Functions:

• Provides executive leadership and direction over the Controls staff supporting both Design and Construction, including budget, contracting, project controls, and information management functions. Ensures coordinated performance, resource alignment, and compliance with agency policies and strategic objectives.
• Oversees division-wide budget administration, contract controls, scheduling and reporting functions, as well as IT and data initiatives that support capital project delivery. Ensures fiscal accountability, data integrity, and operational efficiency in alignment with statewide standards and TFC’s mission.
• Directs and manages the development, maintenance, and tracking of digital systems and analytical tools used across Design and Construction, including ProjectMates, division databases, software platforms, dashboards, and automated reporting products that enhance project visibility, transparency, and performance monitoring.
• Serves as the Audit Liaison for the division, coordinating all internal and external audits, facilitating data collection and responses, developing corrective action plans, and ensuring all compliance documentation is accurate, timely, and audit-ready.
• Leads the formulation and implementation of division-wide policies, procedures, and internal controls to ensure consistency, accountability, and compliance with statutory requirements, audit standards, and best practices in public administration.
• Monitors and ensures the accuracy and integrity of the division’s contract and project repositories, oversees contractor performance tracking, enforces contract compliance, directs corrective actions as necessary, and ensures all audit documentation is maintained in accordance with state retention and accountability standards.
• Ensures that division policies, procedures, and reporting frameworks effectively capture and communicate fiscal, contractual, and operational performance metrics for executive management, Commission briefings, and legislative reporting.
• Provides executive-level strategic guidance on procurement planning, evaluation methodologies, negotiations, and reporting, ensuring full alignment with the State of Texas Procurement and Contract Management Guide, Legislative Budget Board (LBB) standards, and division operational goals.
• Directs, develops, and evaluates projects using accepted project management methodologies.
• Develops criteria for evaluating projects, programs, and other pertinent information related to project assignments.
• Leads development of project documentation, budgets, schedules, resource requirements, and cost estimates.
• Develops and implements plans to communicate project methodology and processes to teams and stakeholders.
• Monitors and reports on project quality and cost to ensure deliverables meet expectations.
• Identifies potential project risks and designs mitigation strategies.
• Compiles and distributes project portfolio information, project status reports, and project budget expenditures.
• Develops documentation, training, and onboarding programs to ensure compliance with agency project control requirements.
• Leads FDC’s audit strategy and response activities, coordinating with internal and external auditors, developing corrective action plans, and implementing compliance measures.
• Coordinates and prepares FDC responses to legislative inquiries, LBB performance reviews, and Sunset Review evaluations.
• Assists with tracking LBB performance measures, fiscal notes, and legislative appropriations to ensure alignment with state budget directives.
• Supports the Sunset Review Process by providing data and analysis to evaluate FDC’s effectiveness and relevance, ensuring efficient use of taxpayer dollars.
• May present/testify before executive management, auditors, and legislative committees.
• Directs, assigns, and evaluates the work of project staff supporting the project management program, including performance measures, financial operations, vendor documentation, background checks, electronic project management systems, HUB participation, procurement, and contract request/development.
• Performs duties relative to TFC’s entire project management enterprise.
• Performs related work as assigned.

Required Qualifications: (Minimum Qualifications)

• Experience in developing and monitoring large project portfolios in a public setting.
• Experience managing teams working on complex programs including staff development, audits, business analysis, legislative coordination, and Sunset Review participation.
• Senior-level experience in project management related to planning, design, and construction of one or more of the following: office buildings, central plants, laboratories, service centers, maintenance facilities, dormitories, correctional facilities, and educational facilities.
• Six (6) experience in program management in relevant areas of assignment.
• Graduation from an accredited four-year college or university with major coursework in urban planning, architecture, engineering, public administration, or a related field is generally preferred.
• Experience and education may substitute for one another.
• Ability to maintain the security or integrity of the infrastructure of the State of Texas.

Preferred Qualifications:

• Demonstrated expertise in state procurement, contract development, and contract management consistent with the competencies of both the Certified Texas Contract Developer (CTCD) and Certified Texas Contract Manager (CTCM) designations.
• Extensive experience in developing complex solicitations, negotiating contract terms, managing contractor performance, and ensuring compliance with the Texas Government Code, Texas Administrative Code, and State of Texas Procurement and Contract Management Guide.
• Certified Texas Contract Manager (CTCM), and Certified Texas Contract Developer (CTCD).
• Registration as a Texas Professional Engineer or Architect is advantageous.
• Certification or training in governmental auditing, compliance management, or legislative processes is preferred.

Knowledge, Skills & Abilities:

Skill in:

• Project management monitoring and adjusting for changes in scope and budget.
• Using CAPPS Financial, ProjectMates, SharePoint, DocuSign, Adobe Pro, and Microsoft Office Suite (Excel, Word, PowerPoint).
• Analyzing and organizing audit, legislative, and financial data.
• Contract development, negotiation, and performance management.
• Leading, mentoring, and supervising professional staff engaged in procurement, project control, and contract management.
• Negotiating contract terms and resolving performance disputes.
• Conducting research, analyzing data, and preparing clear, concise reports for executive management and oversight entities.
• Managing multiple projects and priorities while meeting deadlines under pressure.
• Communicating effectively with executives, legal counsel, contractors, and oversight bodies both in writing and verbally.

Ability to:

• Leverage project management and compliance best practices to refine departmental processes.
• Utilize change management strategies to implement process improvements across divisions.
• Develop a responsive, flexible support team to deliver critical state construction projects.
• Establish project and program goals, objectives, and metrics aligned with agency strategy.
• Plan, organize, and evaluate contract administration activities to achieve agency objectives.
  Exercise sound judgment, critical thinking, and initiative in decision-making.
• Interpret and apply complex laws, rules, and policies to ensure compliance and mitigate risk.
• Analyze and interpret financial data, performance metrics, and legal documents.
• Build and maintain effective working relationships with internal and external stakeholders.
• Prepare comprehensive reports, audit findings, and legislative responses.
• Present complex technical or policy information clearly to diverse audiences, including the Commission and legislative staff.
• Promote accountability, transparency, and continuous improvement in contract administration processes.
• Direct, assign, and evaluate the work of project staff.

Physical Requirements and/or Working Conditions:

This position requires the ability to stop, bend, lift, and stand for prolonged periods of time. Must be able to move 55 lbs. of products and materials. Must be able to work outdoors and in various weather conditions. Must be able to navigate uneven terrain and at various heights using ladders lifts. Frequent work under stress, as a team member, and in direct contact with others.

Work Schedule:

Positions are 40 hours Plus per week and are scheduled Monday – Friday; Hours will be adjusted depending upon need of the department. The above statements are not a complete list of all responsibilities, duties and skills held or performed by employees in this job. Employees may perform other related duties as assigned.

Veterans: Use your military skills to qualify for this position and others at TFC. Go to www.texasskillstowork.com to translate your military experience, training, and formal education into civilian job terms, qualifications, and skill sets.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the fields of 111X URL-Surface Warfare, SEI15 Enterprise Policy, Planning, Budget, and Management, 8003 General Officer, 10C0 Operations Commander, or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. Please call Human Resources at (512) 463-1717 with questions or for additional information.

Additional Military Crosswalk information can be accessed at http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf

TFC Recruiting Policy:

Incomplete applications will not be considered.

Initial screening is based on the Education and Experience minimum qualifications defined in the job posting. Interviewee selection is based on applicant information explaining how they meet each Competency (Knowledge, Skills and Abilities) requirement. Follow application instructions and fill out application form completely for further consideration.

As part of its employment process, TFC may conduct a criminal background check and/or a driver’s record check. An applicant with an unsatisfactory criminal background check report and/or drivers record is ineligible to be hired for the position for which the report is initiated.

If hired, an employee must prove their permanent right to work in the United States and provide document(s) within three (3) days of hire date that establish identity and employment eligibility.  We are unable to sponsor or take over sponsorship of an employment Visa.

Note: Any male between the ages of 18 and 25 must show proof of registration with the Selective Service System before he can be selected for employment with the Texas Facilities Commission.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The Texas Facilities Commission is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender, national origin, age, or disability. TFC provides accommodations for persons with disabilities in accordance with the Americans with Disabilities Act.

If you need help with the employment process or require other accommodation, please contact the Human Resources office for assistance at (512) 463-3433.

WIT Number: 16945221

Contact Information:

Richard W. Allen, MBA, PHR, SHRM-CP

Human Resources Specialist

Recruiting and Staffing

Talent Management

Texas Facilities Commission

1711 San Jacinto Blvd.

Austin, Texas 78701

richard.allen@tfc.texas.gov

Direct: 512-463-3433