JOB VACANCY NOTICE

Job Posting Number: 083
State Classification Number: 0160 – 0164
State Classification Title: Executive Assistant I-III
Salary Group: B17 – B21
Salary: $42,976 – $87,046 Annually, depending on qualifications
Opening Date: 3/12/2026
Closing Date: Open Until Filled
Location: 300 W. 15th Street, Austin, TX 78701

GENERAL DESCRIPTION
Performs highly complex senior-level work supporting the executive management team for the Texas Public Finance Authority (TPFA) and related entities. Work involves coordinating high-level administrative operations of a state agency that is responsible for issuing bonds and other debt for the State of Texas. Works under the direct supervision of the Director of Business Administration, with latitude for the use of initiative and independent judgment.

EXAMPLES OF WORK PERFORMED
Provides administrative assistance to agency executive management team.
Assists executive management team and agency staff in managing document flow associated with complex financial transactions.
Maintain agency files (hard copy and electronic) relating to bond transactions and related matters.
Prepares correspondence, reports, and maintains files.
Maintain corporate records for TPFA related entities.
Coordinates calendars, meetings, and other activities with other governmental agencies, executives, and organizations on behalf of management.
May provide input into developing and revising administrative policies, procedures, standards, and methods.
May communicate objectives, tasks, and decisions to staff on behalf of an executive(s).
Assists in the preparation of materials for legislative hearings.
Schedules and secures meeting locations for the TPFA and related entities.
Posts public notices with the Secretary of State.
Assist General Counsel in administration of agency contracts.
Assist in coordinating (i.e., routing, tracking, and submitting) routine IRS filings.
Assists in the preparation and distribution of board meeting materials.
Performs duties as designated agency travel coordinator.
Attends, records and takes notes at TPFA and related entity board meetings.
Assist General Counsel in the preparation of board meetings.
May assist management with general human resources work.
May serve as designated coordinator for Employee Benefits.
Assists in the preparation and posting of agency job openings.
May perform duties as designated coordinator for Workers’ Compensation Claims.
May perform duties as designated coordinator for Telecommunications, Parking, Keys, and Building Identification.
Answers and routes phone calls, takes messages, and greets and directs visitors to appropriate staff.
Receives and distributes agency mail to staff and prepares outgoing mail.
Responds to routine inquiries from the public, client agencies and staff.
Maintains contacts of client agencies, legislative agencies, and bond service providers.
Maintains the consumable inventory.
Responsible for the delivery and pick-up of items, as necessary.
Responsible for scanning documents and maintaining related electronic files.
Infrequent use of personal vehicle for business related travel.
Works 8 a.m. – 5 p.m., Monday through Friday.
Assists with open records requests.
Attends work regularly, in accordance with agency leave policies.
Complies with all agency policies and procedures, including but not limited to applicable security and safety rules, regulations and standards.
Performs related work as assigned.

GENERAL QUALIFICATION GUIDELINES
Experience and Education
Experience in office practices and administration procedures relevant to agency operations. Graduation from a standard senior high school or equivalent is required. Graduation from an accredited four-year college or university with major coursework in business administration or a related field, is preferred. Four years relevant experience in a professional office environment working in general administration is required. Four years experience in an executive office of a State agency, law firm or legal department, or legislative office, is preferred.

Knowledge, Skills, and Abilities
Knowledge of accepted business practices and procedures; of applicable rules, regulations, and policies; and of related legislative practices and procedures.
Ability to handle high-level administrative issues, to analyze and solve work-related problems, and to communicate effectively.
Ability to organize, manage and prioritize multiple projects with accuracy and meet deadlines is required.
Demonstrated strong oral and written communication skills are required.
Ability to work efficiently and independently in a dependable, organized, and productive manner in order to plan and arrange workload to meet schedules and deadlines.
Ability to obtain and maintain a valid driver’s license.
Ability to maintain confidentiality is required.
Proficient in the use of standard office equipment, personal computers, and software programs, including Outlook, Word, Excel, and Adobe Acrobat, is preferred.
Ability to work 8 a.m. – 5 p.m., Monday through Friday.
Ability to work additional hours, as needed.

Applicable Military Occupational Specialty Codes: (Additional information on the State’s Military Crosswalk may be found at: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

Army 42A, 420A
Navy AZ, PS, YN, 741X
Coast Guard PERS, YN
Marine 0100, 0111, 4430, 3372, 0170
Air Force 3F5X1, 8A200

HOW TO APPLY: Applicants must submit a State of Texas application. A resume may be included as part of the application filed though WorkInTexas.