TXCC - Texas Cyber Command

GENERAL DESCRIPTION

Performs highly complex (senior-level) payroll and travel accounting work. Work involves overseeing and performing the agency’s payroll and travel accounting functions; developing and maintaining payroll and travel procedures and internal controls; reconciling and analyzing payroll expenditures; reviewing payroll and travel transactions for accuracy and compliance; and analyzing and recommending improvements to payroll and travel processes in compliance with the General Appropriations Act, the Texas Comptroller of Public Accounts’ rules and regulations, and applicable state and federal laws. Serves as the agency’s subject matter expert for payroll and travel. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Payroll and travel transactions are subject to final supervisory review and approval in accordance with agency internal control procedures.

ESSENTIAL JOB DUTIES

Oversees and prepares monthly and supplemental payrolls in the Centralized Accounting Payroll Personnel System (CAPPS) HR/Payroll, ensuring accuracy, timeliness, and compliance with state and federal laws, regulations, and Texas Comptroller of Public Accounts’ requirements.

Develops, documents, and maintains payroll and travel procedures, desk manuals, and internal controls over payroll and travel disbursements.

Analyzes payroll and travel processes and recommends improvements, adaptations, or revisions to strengthen accuracy, efficiency, and internal control.

Reviews payroll, travel, and related transactions and documentation prepared by others as part of the agency’s internal control process; identifies, researches, and resolves discrepancies and errors.

Reconciles payroll and payroll-related expenditures, deductions, and adjustments to CAPPS and the Uniform Statewide Accounting System (USAS) monthly and at fiscal and calendar year end; researches discrepancies and coordinates corrections with the Comptroller.

Develops, coordinates, and produces complex reports and analyses of payroll expenditures, including employee salaries, Benefit Replacement Pay, longevity, and related changes, for monitoring and reporting agency financial information.

Maintains payroll records and coordinates data compilation for required federal and state reports, including year-end and annual financial reporting.

Interprets and applies the General Appropriations Act, Texas Government Code, state travel rules, and federal regulations to complex payroll and travel issues; provides technical guidance to management and agency employees.

Audits travel and meal reimbursement vouchers for compliance with state rules and regulations prior to final approval.

Oversees the travel advance fund, including auditing vouchers, processing advances, verifying repayments and reimbursements, and reconciling fund balances.

Serves as the agency’s primary point of contact for payroll and travel audits, including Comptroller post-payment audits and internal and external audit requests; prepares responses and implements corrective actions.

Develops and delivers training to agency employees on payroll and travel rules, regulations, and procedures, in person or virtually.

Performs related work as assigned.

MINIMUM QUALIFICATIONS

Education:

Graduation from an accredited four-year college or university with major coursework in accounting, finance, business administration, public administration, or a related field.

Experience:

Minimum of five (5) years of progressively responsible experience in:

Payroll processing using CAPPS HR/Payroll

Travel Claim processing using CAPPS Financials claims.

The minimum years of required experience may be gained concurrently through overlapping roles or responsibilities.

Licensure:

N/A

Acceptable Substitutions:

Additional related work experience may be used to substitute the formal education requirement on a year-for-year basis. Candidates must possess a high school diploma or equivalent certificate.

PREFERRED QUALIFICATIONS

Experience:

Experience developing or maintaining payroll or travel procedures and internal controls.

Experience responding to Texas Comptroller post-payment audits or other financial audits.

Experience developing or delivering training on payroll or travel rules and procedures.

KNOWLEDGE, SKILLS, and ABILITIES

Knowledge of:

Governmental accounting, financial administration, and fiscal accounting principles and practices.

State and federal laws, rules, and regulations governing payroll, travel, and financial operations, including the General Appropriations Act and the Texas Comptroller of Public Accounts’ rules.

Internal control and audit principles as applied to payroll and travel disbursements.

Skill in:

Use of CAPPS HR/Payroll, CAPPS Financials, and USAS.

Microsoft Excel, including advanced skills in formulas, pivot tables, and lookup functions, to analyze and reconcile large data sets.

Use of remote meeting applications (Microsoft Teams, Webex, Zoom, etc.).

Establishing and maintaining effective working relationships with management, co-workers, the public, and staff of other state agencies.

Ability to:

Independently manage payroll and travel accounting functions and meet recurring deadlines.

Develop procedures and internal controls, and to analyze and recommend process improvements.

Analyze, consolidate, and interpret complex accounting data and to prepare clear, accurate reports.

Audit payroll and travel documents for compliance with state rules and regulations.

Perform complex accounting entries and reconciliations.

Interpret and apply complex state and federal laws, rules, and regulations.

Review the work of others for accuracy and compliance.

Train others and communicate effectively, both verbally and in writing.

Work accurately with numerical detail.

OTHER REQUIREMENTS

Must meet applicable U.S. citizenship requirements, successfully complete required background screening, and maintain eligibility to access the systems, facilities, and information necessary to perform assigned duties.

PHYSICAL DEMANDS OF ESSENTIAL JOB DUTIES

Lifting/Carrying , Sitting , Pushing/Pulling , Bending/Squatting , Seeing/Hearing , Walking/Standing , Operating a computer and related equipment , Verbal communication , Written communication

WORKING CONDITIONS

Frequent use of computers, copiers, printers, and telephones.

Frequent standing, walking, sitting, listening, and talking.

Frequent work under stress, as a team member, and in direct contact with others.

Occasional bending, stooping, lifting, and climbing.

Applications for Texas Cyber Command positions are submitted through the CAPPS Careers platform, the State of Texas hiring system. Candidates create a CAPPS Careers account and complete the State of Texas Application for Employment. A resume is not accepted in place of the state application. Please visit our site for more information: https://www.txcc.texas.gov/careers